Corporate Services and Economic Development Committee

CONFIRMATION OF MINUTES

That the Corporate Services and Economic Development Committee confirm the Minutes of the 04 March 1997 meeting.

POSTPONEMENTS AND DEFERRALS

FINANCE \ LEGAL

1. ADMINISTRATION REGIONAL DEVELOPMENT CHARGE APPEAL RIDEAU/CHAPEL TOWERS

(Deferred from the Committee meeting of 04 Mar 97)

- Committee Co-ordinator’s report dated 17 Mar 97 01

- Joint Finance Commissioner and Regional Solicitor’s report dated 18 Feb 97 02

- Draft Minute Extract 04 March 1997 14

That the Corporate Services and Economic Development Committee recommend Council confirm that Regional Development Charges are payable by 172859 Canada Inc. in respect of Rideau/Chapel Towers for 42 apartments at the one bedroom apartment rate ($2,676) for a total amount of $112,392.

REGULAR ITEMS

ENVIRONMENT AND TRANSPORTATION

ENVIRONMENT

2. PREDESIGN REPORT FOR LEMIEUX ISLAND AND BRITANNIA WATER PURIFICATION PLANTS - UPS AND GROUNDING STUDY - CONSULTANT APPOINTMENT CONTRACT NO. CC-7608
- Environment and Transportation Commissioner’s report dated 25 Feb 97 19

That the Corporate Services and Economic Development Committee and Council approve the appointment of Wood, Banani & Associates Ltd., Ottawa, to undertake a study of the existing Uninterruptable Power Supply (UPS) and grounding systems at the Lemieux and Britannia Water Purification Plants for a total contract provision of $60,600.00.

TRANSPORTATION

3. MICHAEL STREET SNOW DISPOSAL FACILITY CONSULTANT VARIATION
- Environment and Transportation Commissioner’s report dated 10 Mar 97 22
That the Corporate Services and Economic Development Committee and Council approve a scope change in the assignment with Robinson Consultants Inc., Kanata, for the engineering services for the Michael Street Snow Disposal Facility - Engineering and Environmental Review, in the amount of $56,500.00 (including GST), bringing the revised total contract provision to $476,500.00.

4. PLAZA BRIDGE ENGINEERING SERVICES
- Environment and Transportation Commissioner’s report dated 21 Feb 97 25

That the Corporate Services and Economic Development Committee and Council approve the next phase of the assignment to McNeely Engineering Consultants Limited, Kanata, for the Plaza Bridge project, that being engineering services for detailed design and contract preparation, in the amount of $1,050,000 (G.S.T. included), bringing the revised contract total to $1,350,000.

5. WELLINGTON STREET REHABILITATION, PHASE II 50M WEST OF KENT STREET TO O’CONNOR STREET CONTRACT NO.: 96-503 - CONTRACT AWARD
- Environment and Transportation Commissioner’s report dated 26 Feb 97 28
That the Corporate Services and Economic Development Committee and Council approve the award of Contract 96-503, Wellington Street Rehabilitation, Phase II, 50 m west of Kent Street to O'Connor Street, to Taggart Construction Limited, Ottawa, for a total contract provision of $4,070,762.73, with an estimated amount of $1,864,364.32 to be reimbursed from various associated agencies.

HEALTH

6. WORLD CONFERENCE ON BREAST CANCER
- Community Services Committee Co-ordinator’s report dated 24 Mar 97 31
That the Corporate Services and Economic Development Committee approve the attendance of Councillor D. Holmes at the World Conference on Breast Cancer to be held in Kingston, Ontario, July 13 to 17, 1997.

FINANCE

7. CONTRACT AWARD INVESTMENTS - CUSTODY SERVICES
- Finance Commissioner’s report dated 14 Mar 97 41
That the Corporate Services and Economic Development Committee and Council approve the award of a contract to Royal Bank of Canada to provide custody services, including safekeeping, trade settlement services and securities lending services for a two year period at an estimated annual cost of $31,600.

8. CONSULTANT APPOINTMENT - FINANCIAL SYSTEMS RENEWAL
- Finance Commissioner’s report dated 23 Mar 97 49
That the Corporate Services and Economic Development Committee and Council approve the appointment of KPMG Consultants, Ottawa, Ontario, to provide consulting services to the Corporate Financial Systems Renewal Project, for a total contract provision of $184,000, exclusive of GST.

9. AUTOMATED WATER ARREARS CERTIFICATE
- Finance Commissioner’s report dated 24 Mar 97 59
That the Corporate Services and Economic Development Committee and Council approve the undertaking of an agreement for the provision of an automated water arrears certificate service with Synamics Inc., 180 Renfrew Drive, Markham, Ontario.

10. BILL 98 - DEVELOPMENT CHARGES ACT, 1996 SUBMISSION TO THE STANDING COMMITTEE ON RESOURCES DEVELOPMENT
- Finance Commissioner’s report dated 23 Mar 97 61
That the Corporate Services and Economic Development Committee recommend Council approve of the submission of the attached Regional Treasurers Discussion Paper to the Clerk of the Standing Committee on Resources Development and the Minister of Municipal Affairs and Housing as Council’s response to Bill 98.

11. PUBLIC HEARING APPEARANCE BILL 106 - FAIR MUNICIPAL FINANCE ACT, 1997
- Finance Commissioner’s report dated 23 Mar 97 80
That the Corporate Services and Economic Development Committee recommend Council approve of the appearance of the Finance Commissioner at the Public Hearing on Bill 106, scheduled for the weeks of April 7th and 14th , to provide the comments listed in this report as Council’s response to the proposed legislation.

PLANNING AND DEVELOPMENT APPROVALS

12. RECOMMENDED SITE FOR A NEW/EXPANDED CONVENTION CENTRE FOR OTTAWA-CARLETON
- Planning and Development Approvals Commissioner’s report dated 21 Mar 97 85
That the Corporate Services and Economic Development Committee recommend Council:

1. Select the Viking Rideau lands, adjacent to the Rideau Centre, as the preferred site for expanded convention facilities, including a hotel and parking facilities, in Ottawa-Carleton;

2. Authorize staff to identify funding sources including the potential of the proposed Canada-Ontario Infrastructure Program;

3. Authorize staff to enter into negotiations with the Viking Rideau Corporation with respect to building the proposed convention centre.

13. OFFICE ACCOMMODATION SOCIAL SERVICES DISTRICT OFFICE 2505 ST. LAURENT BOULEVARD
- Planning and Development Approvals Commissioner’s report dated 03 Mar 97 93

That the Corporate Services and Economic Development Committee and Council approve a five-year lease agreement with Equs Group 12 Inc/Equs Group 14 Inc. for 24,878 square feet of office accommodation located at 2505 St. Laurent Blvd., in the City of Ottawa at an annual cost of approximately $510,000, including GST.

14. SALE OF SURPLUS PROPERTY 1140-1150 HUNT CLUB ROAD, CITY OF OTTAWA
- Planning and Development Approvals Commissioner’s report dated 12 Mar 97 96
That the Corporate Services and Economic Development Committee and Council:
1. Declare the property described as being part of Lot 6, Concession 3, Rideau Front, formerly Township of Gloucester, now City of Ottawa, and shown as Part 1, Plan 4R-11051, surplus to Regional needs;

2. Approve the sale of Part 1, Plan 4R-11051 to 1085068 Ontario Inc., for the amount of $75,000.00 pursuant to an agreement of Purchase and Sale that has been received.

REGIONAL CLERK / CHIEF ADMINISTRATIVE OFFICER

15. MID-TERM REVIEW OF COUNCIL OPERATIONS
- Joint Chief Administrative Officer and Regional Clerk’s report dated 24 Mar 97 99
That the Corporate Services and Economic Development Committee recommend Council approve:

1. The creation of a three-member Citizens’ Remuneration Review Panel to examine the workings of Regional Government based on the experience over the past two years of operation with a directly-elected Council, in accordance with the Terms of Reference at Annex A;

2. Instruct the Citizens’ Panel to report back to the Member Services Committee no later than 30 May 1997, for submission to the Corporate Services and Economic Development Committee and Council by the end of June 1997;

3. Delegate authority for the selection of the Panel to the Member Services Committee;

4. Direct that this review be conducted in accordance with the Region’s Public Consultation Policy;

5. Any adjustment to the compensation and support for Members of Council be effective for the term of Council from December 1, 1997 to November 30, 2000.

COUNCILLORS’ ITEMS

16. REQUEST BY COUNCILLOR R. CANTIN FOR USE OF ANDREW HAYDON HALL - 24 MAY 1997
- Committee Co-ordinator’s report dated 24 Mar 97 109
That the Corporate Services and Economic Development Committee consider the request from Councillor Richard Cantin for use of Andrew Haydon Hall on 24 May 1997.

INFORMATION PREVIOUSLY DISTRIBUTED

CHIEF ADMINISTRATIVE OFFICER

1. Delegated Authority Monthly Report January and February 1997 (As Per Corporate Policy Manual Section 4.6.7.4)
- Chief Administrative Officer’s memorandum dated 11 Mar 97

ENVIRONMENT AND TRANSPORTATION

2. Emergency Watermain Trench Restoration Hot Mix Paving, Contract No: CW- 7606 (In Accordance with Corporate Policy Manual Section 4.6.9)
- Environment and Transportation Commissioner’s memorandum dated 07 Feb 97

FINANCE

3. Delegated Authority Quarterly Report October to December 1996 (As Per Corporate Policy Manual Section 1.6.1)
- Finance Commissioner’s memorandum dated 13 Feb 97

HOMES FOR THE AGED

4. Island Lodge Tunnel Repair (In Accordance With Corporate Policy Manual Section 4.6.9)
- Homes for the Aged Commissioner’s memorandum dated 14 Mar 97

INFORMATION AND PUBLIC AFFAIRS \ HUMAN RESOURCES

5. Recognition Programs
- Joint Information and Public Affairs Director and Human Resources Commissioner’s memorandum dated 26 Feb 97

INQUIRIES

OTHER BUSINESS

ADJOURNMENT

NEXT MEETING

15 APRIL 1997