CONFIRMATION OF MINUTES
That the Corporate Services and Economic Development Committee confirm the Minutes of the 02 September 1997 meeting.
PAGE
REGULAR ITEMS
CHIEF ADMINISTRATIVE OFFICER
1. MEGA WEEK UPDATE
- Committee Co-ordinator's report dated 10 Sep 97 01
- Chief Administrative Officer's report dated 11 Sep 97 to be issued separately
That the Corporate Services and Economic Development Committee and Council consider the Chief Administrative Officer's report entitled "Mega Week Update" to be issued separately.
ENVIRONMENT AND TRANSPORTATION
ENVIRONMENT
2. CORROSION CONTROL STUDY - RMOC WATER TREATMENT PLANTS
CONSULTANT APPOINTMENT - CONTRACT NO. CC- 7632
- Environment and Transportation Commissioner's report dated 13 Aug 97 02
That the Corporate Services and Economic Development Committee approve the appointment of CG&S (CH2M Gore & Storrie Limited), Ottawa, to conduct a Corrosion Control Study at the RMOC's Water Purification Plants, for a total contract provision of $72,919.
3. TRAIL ROAD LANDFILL SITE
LEACHATE MANAGEMENT DETAILED DESIGN
CONTRACT NO. CC-4106 - CONTRACT VARIATION
- Environment and Transportation Commissioner's report dated 25 Aug 97 05
That the Corporate Services and Economic Development Committee approve an increase in scope to Contract CC-4106 with the firm of M.M. Dillon and Associates Limited, Gloucester, to provide design engineering services for a forcemain to carry leachate from the Trail Road Landfill site in the amount of $36,000, bringing the revised total contract provision to $235,000.
4. WATER ENVIRONMENT PROTECTION DIVISION
PRIVATE SECTOR INVOLVEMENT OPPORTUNITIES
STATUS UPDATE
- Environment and Transportation Commissioner's report dated 10 Sep 97 08
That the Corporate Services and Economic Development Committee recommend Council direct staff to report on the status of actions taken to achieve efficiencies and on other items that may impact the Private Sector Involvement Opportunities evaluation process report, and that consideration of the evaluation process report be deferred until such time.
TRANSPORTATION
5. COARSE CRUSHED ROCK SALT - TENDER 0775-45-T1/97
- Environment and Transportation Commissioner's report dated 22 Aug 97 14
That the Corporate Services and Economic Development Committee approve the purchase of coarse crushed rock salt for the 1997/1998 winter season from The Canadian Salt Company Limited, Clarkson, Ontario, with the estimated total price of the RMOC requirement of salt being $3,144,180.00 (including GST & PST).
6. WINTER SAND - TENDER 0750-00NN-T1/97
- Environment and Transportation Commissioner's report dated 28 Aug 97 16
That the Corporate Services and Economic Development Committee approve the 1997/98 unit prices for the purchase of winter sand (Annex A) up to an estimated total cost of $125,000.00 (including GST & PST).
7. STRUCTURE NO. 820, WALKLEY ROAD (REGIONAL ROAD 74)
STRUCTURE NO. 881, AIRPORT PARKWAY (REGIONAL ROAD 79)
CULVERT REHABILITATION - CONTRACT AWARD
- Environment and Transportation Commissioner's report dated 27 Aug 97 20
That the Corporate Services and Economic Development Committee approve the award of Contract No. 97-501, Culvert Rehabilitation on Walkley Road (Regional Road 74) and the Airport Parkway (Regional Road 79) to C.A.C.E. Construction (1991) Limited, Gloucester, for a total contract provision of $207,411.48, including GST.
8. REGIONAL ROAD #174 EASTBOUND SHOULDER BUS LANE
BLAIR ROAD TO PLACE D'ORLEANS DRIVE
CONTRACT NO. 97-614 - CONTRACT AWARD
- Environment and Transportation Commissioner's report dated 4 Sep 97 23
That the Corporate Services and Economic Development Committee and Council confirm:
9. HIRE OF COMBINATION SPREADER/PLOW TRUCK UNITS
FOR WINTER MAINTENANCE - CONTRACT NO. 97-822
- Environment and Transportation Commissioner's report dated 18 Aug 97 26
That the Corporate Services and Economic Development Committee and Council approve the award of Contract No. 97-822, Hire of Spreader/Plow Combination Truck Units, to Goldie Mohr Ltd., Nepean, to hire five (5) Spreader/Plow Trucks with operator for Winter Maintenance Operations for the next three (3) years, for the total amount of $2,319,160.00 ($773,054.00 annually for three years).
FINANCE
10. 1997 DEBENTURE FINANCING REQUIREMENTS
- Finance Commissioner's report dated 10 Sep 97 30
That the Corporate Services and Economic Development Committee recommend Council authorize the Finance Commissioner:
1. To proceed with a debenture issue of $33,000,000 at an estimated average all in cost of 6.16% (subject to market conditions);
2. To incur, pay and distribute all costs associated with the issue;
3. To bring forward debenture by-laws for execution by Council.
11. FINANCIAL SERVICES RENEWAL (FSR)
BUSINESS CASE FOR CHANGE AND ACQUISITION OF SOFTWARE
- Finance Commissioner's report dated 10 Sep 97 36
That the Corporate Services and Economic Development Committee recommend Council approve the following:
1. The business case for an investment in renewed financial systems and processes as detailed in Annex A;
2. The establishment of capital authority of $6,250,000 for the Financial Services Renewal project;
3. The delegation of authority to the Chief Administrative Officer, Finance Commissioner and Regional Solicitor to:
a) select a software vendor following an accelerated evaluation process that includes product demonstration, pricing comparisons and consideration of industry reviews;
b) negotiate acceptable contractual terms and award a contract for software purchase.
PLANNING AND DEVELOPMENT APPROVALS
12. LAND ACQUISITION - 1136 ALENMEDE CRESCENT
WEST TRANSITWAY EXTENSION PROPERTY
OWNER: KHAN & BAK TEANG LIM CHAO
- Planning and Development Approvals Commissioner's report dated 13 Aug 97 57
That the Corporate Services and Economic Development Committee approve the acquisition of 1136 Alenmede Crescent, City of Ottawa, from Khan and Bak Teang Lim Chao for the construction of the West Transitway Extension, for a consideration of $129,420.00.
REGIONAL CLERK
13. GRANTS REQUEST OUTSIDE REGULAR GRANTS PROCESS
MILLENNIUM CELEBRATIONS
- Regional Clerk's report dated 02 Sep 97 61
That the Corporate Services and Economic Development Committee recommend Council approve a grant request in the amount of $75,000 to the Millennium Celebrations Steering Committee, with the funds to be provided from the Provision for Unforeseen.
14. GRANTS REQUEST OUTSIDE REGULAR GRANTS PROCESS
OTTAWA-CARLETON SPORTS COMMISSION
- Regional Clerk's report dated 02 Sep 97 69
That the Corporate Services and Economic Development Committee recommend Council approve a grant request in the amount of $15,000 to carry out a study examining the feasibility of establishing an Ottawa-Carleton Sports Commission in conjunction with Ottawa Tourism and Convention Authority, with the funds to be provided from the Provision for Unforeseen.
15. GRANTS REQUEST OUTSIDE REGULAR GRANTS PROCESS
CANADIAN MASTERATHLETE FEDERATION
- Regional Clerk's report dated 02 Sep 97 78
- Poster and Entry Booklet issued separately
That the Corporate Services and Economic Development Committee recommend Council approve a grant request in the amount of $10,000 to the Canadian MasterAthlete Federation, with the funds to be provided from the Provision for Unforeseen.
COUNCILLORS' ITEMS
16. 2001 INTERNATIONAL PLOWING MATCH
- Councillor van den Ham's report dated 3 Sep 97 96
That the Corporate Services and Economic Development Committee recommend Council approve an investment of $5,000 in the Ottawa-Carleton 2001 International Plowing Match and Farm Machinery Show Bid Submission, with the funds to be provided from the Provision for Unforeseen.
17. PEACE AND ENVIRONMENT RESOURCE CENTRE
- Councillor Diane Holmes report dated 10 Sep 97 111
That the Corporate Services and Economic Development Committee recommend Council approve a grant in the amount of $10,000 to the Peace and Environment Resource Centre, with the funds to be provided from the Provision for Unforeseen.
INFORMATION PREVIOUSLY DISTRIBUTED
REGIONAL CLERK
1. Record of Tender Openings for the Month of August 1997
(As per Corporate Policy Manual Section 4.6.6)
- Regional Clerk's memorandum dated 31 Aug 97
INQUIRIES
OTHER BUSINESS
ADJOURNMENT
NEXT MEETING
07 Oct 97