MINUTES
CORPORATE SERVICES AND ECONOMIC DEVELOPMENT COMMITTEE
REGIONAL MUNICIPALITY OF OTTAWA-CARLETON
CHAMPLAIN ROOM
18 JANUARY 2000
3:00 P.M.
PRESENT
Chair: R. Chiarelli
Members: D. Beamish, R. Cantin, B. Hill, P. Hume, G. Hunter, A. Loney, and R. van den Ham
Regrets: W. Stewart, M. Meilleur arrived at 3:15 p.m. at which time the meeting had adjourned.
CONFIRMATION OF MINUTES
That the Corporate Services and Economic Development Committee confirm the Minutes of the 13 December 1999 meeting.
CARRIED
DECLARATIONS OF INTEREST
No declarations of interest were filed.
REGULAR ITEMS
ENVIRONMENT AND TRANSPORTATION
1. MUNSTER HAMLET - WASTEWATER TREATMENT FACILITY
ENGINEERING DESIGN AND CONSTRUCTION MANAGEMENT
CONTRACT ETL 99-2036
- Environment and Transportation Commissioner’s report dated 20 Dec 99
Councillor van den Ham referenced the previous Council direction to enter into negotiations with the consortium that resulted from the request for proposals received. He requested clarification around the recommended contractor.
J. Miller, Director, Engineering Division, confirmed the previous Council direction. He explained the recommended contractor, Doran Contractors Ltd., was the parent company of Taggart Construction Ltd. (that being the same team). Mr. Miller added the service to be provided represented design and construction management, not actual construction work.
With respect to the financial status of the project, Councillor van den Ham requested details on the funding to be required for the entire project. Mr. Miller explained the financial statement outlined in the report was prepared prior to the approval of the 2000 capital budget. He noted additional money had been allocated to the project, thereby adjusting the approved budget to date to $7.5 million, not $5.9 million as stated in the report. As a result, the balance remaining was also increased and Mr. Miller anticipated the project would be completed within budget.
That the Corporate Services and Economic Development Committee and Council approve the award of Contract ETL99-2036 to Doran Contractors Ltd. for the provision of Engineering Design and Construction Management Services related to the construction of a Pumping Station and pipeline from Munster Hamlet to Richmond, in the amount of $1,191,332.
CARRIED
FINANCE
2. SECURITY BOND SECTION 92 (3)
MUNICIPAL ACT R.S.O. 1990, CHAPTER M.45
- Finance Commissioner’s report dated 04 Jan 00
That the Corporate Services and Economic Development Committee and Council receive this report for information.
RECEIVED
FINANCE / LEGAL / SOCIAL SERVICES
3. PROPERTY TAX REBATE FOR
NON-PROFIT LICENSED CHILD CARE CENTRES
- Committee Coordinator’s report dated 13 Jan 00
- Joint Finance Commissioner, Social Services Commissioner and A/Regional Solicitor’s report dated 06 Jan 00
That the Corporate Services and Economic Development Committee recommend Council approve a rebate for 100% of the property taxes levied on all non-profit, non-home based licensed child care centres in Ottawa-Carleton for the space they occupy for that purpose.
CARRIED
PLANNING AND DEVELOPMENT APPROVALS
4. SALE OF SURPLUS PROPERTY
1118 ALENMEDE CRESCENT, OTTAWA
- Planning and Development Approvals Commissioner’s report dated 04 Jan 00
That the Corporate Services and Economic Development Committee approve the sale of 114018 Alenmede Crescent to Erin Laverdure for the amount of $103,0400 pursuant to an Agreement of Purchase and Sale that has been received.
CARRIED
5. LEASE OF LAND - OTTAWA HOSPITAL GENERAL CAMPUS
599 SMYTH ROAD, CITY OF OTTAWA
- Planning and Development Approvals Commissioner’s report dated 15 Dec 99
That the Corporate Services and Economic Development Committee approve a lease agreement between the Region of Ottawa-Carleton and the Ottawa Hospital (General Campus) for a two year term commencing on July 31st, 1999 at an annual rental rate of $199,992.00.
CARRIED
INFORMATION PREVIOUSLY DISTRIBUTED
CHIEF ADMINISTRATIVE OFFICER
1. Delegated Authority Monthly Report
November and December 1999
(As per Corporate Policy Manual Section 4.6.7.4)
- Chief Administrative Officer’s memorandum dated 10 Jan 00
REGIONAL CLERK
2. Record of Tender Openings for the Months of November and December 1999
(As per Corporate Policy Manual Section 4.6.6)
- Regional Clerk’s memorandum dated 05 Jan 00
3. Contracts Approved by the Chief Administrative Officer
Under Special Delegated Authority (During the Period 22 November - 31 December 1999)
(As per Corporate Policy Manual Section 4.6.7.5)
- Regional Clerk’s memorandum dated 10 Jan 00
INQUIRIES
Speaking to agenda item no. 2, Councillor Cantin referenced the issue of security bonds in general, but not specific to that report. He requested an update on the mechanics of security bonds for tenders/contracts and consultants, and the circumstances when the Region was able to recover losses through the security bonds.
Councillor Cantin referenced previous projects that resulted in significant cost increases to the Corporation. He inquired what would give Council the means to limit a consultant’s ability to significantly increase fees during the project or after the fact. The Councillor believed it was necessary to be able to hold consultants accountable for the services to be provided within the original cost.
A/Chief Administrative Officer, J. LeBelle, stated the Regional Solicitor would respond to the inquiry.
ADJOURNMENT
The meeting adjourned at 3:15 p.m.
NEXT MEETING
01 February 2000
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CO-ORDINATOR CHAIR