Report
to/Rapport au:
Community and Protective Services Committee
Comité des services communautaires
et de protection
and Council / et au Conseil
8 January 2007 / le 8 janvier 2007
Steve Kanellakos, Deputy City Manager/Directeur
municipal adjoint,
Community and Protective Services/Services communautaires et de
protection
Contact Person/Personne
ressource: Diane Officer, Director
Long Term
Care/ Soins de longue duré
(613) 580-2424 x 21426,
diane.officer@ottawa.ca
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SUBJECT: |
Long Term Care Centres- APPOINTMENT OF advisory committee
CHAIRS |
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OBJET : |
CENTRE DE SOINS DE LONGUE DURÉE – NOMINATION DES PRÉSIDENTS DES
COMITÉS CONSULTATIFS |
REPORT RECOMMENDATION
That Community and Protective Services
Committee appoint the following Ward Councillors to the position of Chair for
each of the four Long Term Care Home Advisory Committees:
Carleton Lodge - Ward 22 -
Councillor Steve Desroches and Councillor Jan Harder
Peter D. Clark - Ward 8 - Councillor
Rick Chiarelli
Garry J. Armstrong - Ward
12-Councillor Georges Bédard
Centre d'accueil Champlain - Ward
12- Councillor Georges Bédard
RECOMMANDATION DU
RAPPORT
Que le Comité des
services communautaires et de protection nomme les conseillers suivants à la
présidence des quatre comités consultatifs sur les foyers de soins de longue
durée :
Carleton Lodge – quartier 22 –
conseiller Steve Desroches et conseillère Jan Harder;
Peter-D.-Clark - quartier 8 –
conseiller Rick Chiarelli;
Garry-J.-Armstrong – quartier 12 –
conseiller Georges Bédard;
Centre d'accueil Champlain –
quartier 12- conseiller Georges Bédard.
BACKGROUND
The mandate of the Home Advisory Committees is to provide a formal link between the Homes and the Community and Protective Services Committee and to provide a forum for community and stakeholder input regarding long term care home issues.
These committees meet quarterly and are typically chaired by the ward councillor or another councillor with an interest in long term care. The committees receive quality assurance reports and input from community stakeholders, families, residents and volunteers on issues related to resident quality of life and facility and community interactions.
CONSULTATION
FINANCIAL IMPLICATIONS
SUPPORTING DOCUMENTATION
Document 1: Home Advisory Committee Terms of Reference.
DISPOSITION
The Long Term Care Branch to work with the appointed Chairs of the Home Advisory Committee.
Document 1
City of
Ottawa Community and Protective Services Department
Long Term
Care Branch
Home
Advisory Committee
Terms of
Reference
1.0 Long Term
Care Branch Mission
To enrich the lives of the residents by providing quality care and services in a home that is comfortable and secure.
2.0 Mandate
The mandate of the Home Advisory Committee (HAC) is to provide a formal link between the Home and the Community and Protective Services Committee, receive regular reports on the operation of the Home and provide a community perspective on issues.
3.0 Role
The mission and mandate will be achieved by the following committee actions and/or directed projects:
Ÿ Advise the Administrator on policy, goals and objectives and strategic planning issues.
Ÿ Report to the Community and Protective Services Committee (CPSC) and make recommendations, as required.
Ÿ Represent the Home on community boards and committees and in the community, as appropriate.
Ÿ Advocate for seniors living in long term care settings.
Ÿ Quarterly meetings may be hosted jointly with Quality Management Committee for the purpose of receiving Quality Management reports.
4.0 Scope
In fulfilling the above mission, mandate and role the Home Advisory
Committee (HAC) will consider the following types of issues/items at their
meetings:
Ÿ Receive regular reports on the operation of the Home dealing with issues such as, but not limited to waiting list analysis, annual reports and Home goals, objectives and work plans.
Ÿ Receive regular quality management including risk management reports. Provide feedback as appropriate.
5.0 HAC Membership
Ÿ Councillor – an elected representative appointed by CPSC Committee
Ÿ Members – at least two community members
Ÿ Administrator (Secretary)
Ÿ Medical Director
Ÿ Representative of Residents’ Council
Ÿ Representative of Family Association (or families)
Ÿ Representative of the Auxiliary (optional)
Ÿ Director of Long Term Care (ex officio)
Ÿ Quality Management Committee (ad hoc)
6.0 Organization and Meeting Procedures
The Councillor will chair the HAC meetings and act as the facilitator. The Chair will approve the meeting agenda, ensure the meetings run according to schedule and that items considered by HAC are received for information and consultation.
Meetings are quarterly and at the call of the chair as required.
Length of Appointment
Three-year term for community members selected by nominating committee.
Nominating Committee
Composed of one elected representative, one advisory representative and Administrator.
An agenda and associated meeting documentation will be distributed to members prior to the meeting via e-mail. Brief minutes will be distributed to members within 15 business days following the meeting. Members are expected to reference the action items and follow-up within their areas of responsibility.
The HAC makes recommendations to ensure a safe, comfortable and secure home for our residents. HAC will attempt to operate on a consensus model wherever possible.
In the process of making recommendations by consensus, everyone is involved in:
Ÿ Understanding the situation or problem to be analyzed
Ÿ Jointly developing solutions
Ÿ Listening, healthy debate and testing of options
Ÿ Reaching the goal that represents the best feasible course of action given the circumstances.
In the event the team is unable to arrive at a decision the Chair decides.
Accountability
and Annual Review
The HAC is accountable to CPSC.
On an annual basis or as required, HAC will evaluate its own performance and effectiveness, including a review of the Terms of Reference. The indicator for the team’s effectiveness is:
Ÿ Major decisions of HAC are communicated effectively to residents, families and other stakeholders
7.0 Disposition of Minutes
Minutes will be distributed to members and the Director Long Term Care Branch. Minutes will be posted to both the Home Advisory Committee records of minutes.
Revised January 3, 2007