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M E M O / N O T E D E S E R V I C E |
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M E M O / N O T E D E S E R V I C E |
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To / Destinataire |
Mayor
and Members of Council/ Maire et Membres du Conseil ToMayor and
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File/N° de
fichier: ACS2008-CPS-HOU-0002-IPD |
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From / Expéditeur |
FromRussell Mawby, Director, Housing/
Directeur Logement
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Subject / Objet |
SubjectFinal
Allocations of Grants to Social Housing Providers for Capital Repairs/
Répartition finale des subventions aux fournisseurs de logements sociaux en
vue de la réparation des biens immobiliers
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Date: 8 January 2008/8 janvier 2008 |
On October 24, 2007, Council approved the allocation of $12 million in grants to social housing providers in support of emergency repairs. Council directed that $6 million of the total was to be allocated to Ottawa Community Housing Corporation (OCHC). An update on the implementation process was provided to CPS committee on November 15th. A final report was promised following the final allocation date of November 30th.
The transfer of $6 million to Ottawa Community Housing was completed in October.
In addition to OCHC, thirty-one other social housing providers applied for urgent capital funding. Many housing providers applied for multiple projects, and in total, one hundred and twenty three separate projects were reviewed. Requests exceeded available funding by $5.126 million. All thirty-one housing providers had at least one project which qualified for priority funding. Eighty-nine projects were approved to receive funding and letters have been sent to the housing providers. The remaining thirty-four projects could not be funded due to a lack of funds. Per standard accountability with third parties, funds will be paid based on invoices as projects meet defined milestones. Most of the work is getting started. Some of the work has already been completed and the funds have been transferred to those agencies. All projects must be completed and funds paid by December 31, 2008.
The review of applications from the thirty-one housing providers (other than OCHC) has confirmed the need for funding for urgent repairs. Because the funding process was based on detailed estimates and assessments of repairs or replacement requests, both staff and housing providers have a much better understanding of issues and future liabilities in the social housing stock in Ottawa.
Many of the urgent repairs funded by this grant program are the result of more rapid failure of building systems than was expected in documented Building Condition Assessments.
In particular, many of the repair requests come from housing built in the 1990s that has experienced major and premature system failures. This housing was built at a time when most social housing was funded at a level that only allowed construction to minimum standards. This has resulted in very expensive capital expenditures on building systems that if adequately funded at the time would have lasted much longer.
One example is those buildings that were built with 15-year shingles rather than 25-year shingles. The material cost difference would have been minimal at the time, but the expense of having to replace the roofs 10 years before a normal replacement time adds considerably to the cost. Staff have also noticed a failure of the stucco systems installed in many east end developments in the 1990s which allowed water to enter between the siding and the structure. Not only does the siding have to be replaced, but as a result of the undetected failure over many years, there is usually mould and moisture damage to the structure of the buildings that must be remedied as well. A number of elevators either need replacement or must be extensively refurbished to meet code requirements. The latter has to do with changes in legislation while the former speaks more to the quality of the original elevator purchased.
Although thirty-one housing providers (not including OCHC) applied for urgent capital funding, twenty-six did not. Staff are concerned that some of those providers who did not apply also have urgent capital needs but did not follow through with an application for funding. Staff are in the process of conducting site visits or mini operational reviews with all housing providers. These site visits will be completed in 2008, and it is anticipated that the information from these visits will provide more intelligence with regard to the state of capital needs.
Major areas where funding was focused:
|
Roof replacement/repair |
$1.6 million |
|
Siding Replacement/repair (including brick work) |
$2.2 million |
|
Elevator Replacement/repair |
$1.5 million |
|
Miscellaneous items (eg: balcony Repairs, Asbestos removal, Retaining wall replacement, Window replacement, Assessments etc) |
$ .7 million |
|
|
|
|
Total |
$6.0 million |
Example of Projects that exceeded the funding included:
Elevator modernization/replacement/repair
Asbestos Management
Siding Replacement/repair
Foundation Repair
Window Repair/replacement
Balcony and Deck repairs
Parking garage repairs
Appliance replacement
Interior upgrades (kitchens and bathrooms)
General interior improvements (painting, carpeting
Total requests and allocations are set out in the attached table.
RM/ RM
Attach.
cc: City Manager
Deputy City Manager, Community and Protective Services
Director, Housing
|
Housing Provider |
Urgent Repairs/Needs
Issue item |
Total Cost of Job |
Amount Approved
(within $6,000,000 limit) |
|
Asher Christian |
BCA |
8,448 |
8,448 |
|
Asher
Christian Total |
|
8,448 |
8,448 |
|
Barrhaven NP |
Window &
Roof Assessment & Report by Laviolette Engineering (2 invoices) |
2,279 |
1,500 |
|
Barrhaven NP |
Replacement of
roof |
105,088 |
83,816 |
|
Barrhaven NP |
Replacement of
windows |
179,247 |
14,684 |
|
Barrhaven
NP Total |
|
286,614 |
100,000 |
|
Better Living Coop |
Additional
eng. studies incl. thermography & unit heating cost analysis |
10,600 |
10,600 |
|
Better Living Coop |
Roofs |
109,975 |
109,975 |
|
Better Living Coop |
Windows |
204,050 |
0 |
|
Better Living Coop |
Siding
Replacement Final Block |
204,050 |
0 |
|
Better Living Coop |
Install add't
insulation & air/vapour barrier |
265,000 |
0 |
|
Better Living Coop |
Eavestroughs |
27,825 |
0 |
|
Better
Living Coop Total |
|
821,500 |
120,575 |
|
Cartier Square Coop |
Repair
Elevators |
19,822 |
19,822 |
|
Cartier
Square Coop Total |
|
19,822 |
19,822 |
|
CCOC |
Localized roof
repairs |
22,578 |
22,578 |
|
CCOC |
Localized
replace damaged brick, repoint & recaulk |
60,327 |
60,327 |
|
CCOC |
Replace
damaged brick, repoint & recaulk (entire bldg) |
261,963 |
261,963 |
|
CCOC |
Elevator
Replacement |
291,500 |
145,750 |
|
CCOC |
Elevator
Replacement |
291,500 |
145,750 |
|
CCOC |
Elevator
Replacement |
291,500 |
145,750 |
|
CCOC |
Elevator
Replacement |
291,500 |
145,750 |
|
CCOC |
Elevator
Replacement |
291,500 |
145,750 |
|
CCOC |
Concrete
Repairs to Parapet |
219,420 |
0 |
|
CCOC Total |
|
2,021,788 |
1,073,618 |
|
Chinese Community |
Repair balcony
slab study |
1,500 |
1,500 |
|
Chinese Community |
Repair
elevator #2 |
6,440 |
3,400 |
|
Chinese Community |
Repair roof
leakage |
12,230 |
12,230 |
|
Chinese Community |
Inspection of
asbestos |
3,150 |
3,150 |
|
Chinese Community |
Repair brick
distress problem |
304,820 |
304,820 |
|
Chinese Community |
Replacement of
roofs |
190,512 |
180,700 |
|
Chinese Community |
Replacement of
heating boiler |
15,523 |
15,523 |
|
Chinese Community |
Costs for
modernization of elevators |
385,560 |
0 |
|
Chinese Community |
Replacement of
windows & patio doors |
254,016 |
0 |
|
Chinese Community |
Replacement of
overhead garage door & repair parking garage |
14,112 |
0 |
|
Chinese Community |
Interior
finishes (painting, carpeting) |
43,747 |
0 |
|
Chinese Community |
Improvements
of unit interiors (bathroom & kitchen upgrades, fridge replacements) |
381,024 |
0 |
|
Chinese Community |
Renovation of
Unit #101 |
16,411 |
0 |
|
Chinese
Community Total |
|
1,629,045 |
521,323 |
|
Communityworks NP |
Consultant
Fees |
1,500 |
1,500 |
|
Communityworks NP |
BCA |
6,784 |
6,784 |
|
Communityworks NP |
Repairs to
elevators |
81,529 |
81,529 |
|
Communityworks NP |
Repairs to
elevators |
23,669 |
23,669 |
|
Communityworks
NP Total |
|
113,482 |
113,482 |
|
Conservation Coop |
EIFS exterior
wall cladding (stucco wall) |
360,000 |
360,000 |
|
Conservation Coop Total |
|
360,000 |
360,000 |
|
Cote Est
Coop |
Balcony Surface |
33,579 |
33,579 |
|
Cote Est
Coop |
Roof |
92,000 |
92,000 |
|
Cote Est Coop |
Retaining Wall |
20,000 |
20,000 |
|
Cote Est
Coop |
Balcony
Structural interface |
43,000 |
43,000 |
|
Cote Est
Coop |
Windows |
110,000 |
110,000 |
|
Cote Est Coop |
Hot Water
Tanks |
83,300 |
0 |
|
Cote Est
Coop |
Fence |
7,000 |
0 |
|
Cote Est Coop Total |
|
388,879 |
298,579 |
|
Cumberland NP Housing |
Consultant
Fees |
1,500 |
1,500 |
|
Cumberland NP Housing |
Roofing Gate
2007 |
10,057 |
10,057 |
|
Cumberland NP Housing |
Stucco
replacements Gate 2007 |
26,986 |
26,986 |
|
Cumberland NP Housing |
Roofing Gate
2008 |
124,845 |
124,845 |
|
Cumberland NP Housing |
Stucco
replacement Gate 2008 |
301,088 |
294,688 |
|
Cumberland NP Housing |
New siding |
57,350 |
55,350 |
|
Cumberland
NP Housing Total |
|
521,826 |
513,426 |
|
Dalhousie
NP |
Consultant Fees |
1,500 |
1,500 |
|
Dalhousie
NP |
Roofing - 27
units (spread over 3 separate bldg sites) |
35,878 |
35,878 |
|
Dalhousie
NP Total |
|
37,378 |
37,378 |
|
Daybreak |
BCA |
6,500 |
6,500 |
|
Daybreak Total |
|
6,500 |
6,500 |
|
Desloges Coop |
Engineering
study: Elevator repair |
1,500 |
1,500 |
|
Desloges Coop |
Elevator
repair |
265,500 |
253,500 |
|
Desloges Coop Total |
|
267,000 |
255,000 |
|
Dobbin Coop |
Roof
replacement |
180,497 |
180,500 |
|
Dobbin Coop
Total |
|
180,497 |
180,500 |
|
Emily Murphy NP |
Roof
Replacement |
64,903 |
64,903 |
|
Emily Murphy NP |
Siding
Replacement Final Block |
28,592 |
28,592 |
|
Emily
Murphy NP Total |
|
93,495 |
93,495 |
|
Gloucester NP |
Install vapour
barrier, remove & replace damaged rim board, floor joists, insulation
& non functioning heaters |
21,200 |
21,200 |
|
Gloucester NP |
Consultant
Fees |
1,500 |
1,500 |
|
Gloucester NP |
Roofing |
21,200 |
21,200 |
|
Gloucester NP |
Roofing |
22,260 |
22,260 |
|
Gloucester NP |
Siding |
244,028 |
244,028 |
|
Gloucester NP |
Siding |
43,915 |
43,915 |
|
Gloucester
NP Total |
|
354,103 |
354,103 |
|
Kanata
Baptist Place |
Keller
Engineering Assoc. Invoice for RLF Applic. |
929 |
929 |
|
Kanata
Baptist Place |
Study of
Concrete Balcony & Deck Repairs |
4,000 |
4,000 |
|
Kanata
Baptist Place |
Fire Alarm
Panel & Smoke Detector Replacement |
30,000 |
30,000 |
|
Kanata
Baptist Place |
Brick veneer
repairs (townhouses) |
120,000 |
120,000 |
|
Kanata
Baptist Place |
Concrete
Balcony & Deck Repairs |
30,000 |
0 |
|
Kanata
Baptist Place |
Exterior Door
Replacements (townhouses) |
105,000 |
0 |
|
Kanata
Baptist Place |
Furnishing
& Appliance Allowance |
15,000 |
0 |
|
Kanata
Baptist Place |
Exterior
Concrete Curb Repair Allowance |
25,000 |
0 |
|
Kanata
Baptist Place |
Balcony &
Townhouse Railing Painting |
25,000 |
0 |
|
Kanata
Baptist Place |
Various
Interior Finishes |
105,000 |
0 |
|
Kanata
Baptist Place |
Asphalt Pavement |
180,000 |
0 |
|
Kanata Baptist
Place |
Concrete
Balcony Waterproofing |
70,000 |
0 |
|
Kanata
Baptist Place Total |
|
709,929 |
154,929 |
|
King's Daughters & Sons |
Consultant
Report |
1,500 |
1,500 |
|
King's Daughters & Sons |
BCA |
3,000 |
3,000 |
|
King's Daughters & Sons |
Roof
Replacement |
116,000 |
0 |
|
King's Daughters & Sons |
Elevator
modernization program |
174,000 |
0 |
|
King's Daughters & Sons |
Asbestos
management plan |
3,480 |
0 |
|
King's Daughters & Sons |
Window
Replacement |
150,800 |
0 |
|
King's Daughters & Sons |
Brick Repairs |
17,400 |
0 |
|
King's Daughters & Sons |
Main Entrance
Door |
11,600 |
0 |
|
King's Daughters & Sons |
Card Access
System |
5,000 |
0 |
|
King's
Daughters & Sons Total |
|
482,780 |
4,500 |
|
LIUNA |
Repair to
south wall of "10" units |
129,320 |
129,320 |
|
LIUNA |
Repair to
south wall of the "02" & "03" units |
140,980 |
140,980 |
|
LIUNA |
Repair to west wall of "03" units |
156,880 |
156,880 |
|
LIUNA Total |
|
427,180 |
427,180 |
|
Mario De
Giovanni Coop |
Repair roof -
parapet walls, caulking & metal flashing |
100,138 |
100,138 |
|
Mario De
Giovanni Coop Total |
|
100,138 |
100,138 |
|
Muslim NP |
Repairs to
elevators |
20,034 |
20,034 |
|
Muslim NP |
Garage Ramp
repairs |
85,000 |
85,000 |
|
Muslim NP |
Replace
windows |
100,000 |
100,000 |
|
Muslim
NP Total |
|
205,034 |
205,034 |
|
NCRV |
Consultant
Fees |
1,500 |
1,500 |
|
NCRV |
BCA |
5,000 |
5,000 |
|
NCRV |
Elevator
Repairs |
23,000 |
23,000 |
|
NCRV |
Asbestos
Management H&S |
10,000 |
0 |
|
NCRV Total |
|
39,500 |
29,500 |
|
Nepean Housing Corp. |
Replacement of
inverted flat roof |
80,000 |
80,000 |
|
Nepean Housing Corp. |
Replacement of
27 roofs |
68,000 |
68,000 |
|
Nepean Housing Corp. |
Replacement of
54 roofs |
171,720 |
171,720 |
|
Nepean
Housing Corp. Total |
|
319,720 |
319,720 |
|
OCISO |
Consultant
Fees |
1,193 |
1,193 |
|
OCISO |
Replacement of
traction sheave brake on 2 elevators |
20,034 |
20,034 |
|
OCISO |
Modernization
of elevator motor & control systems |
271,040 |
271,040 |
|
OCISO |
Investigation
& repair of masonry/foundation leaks into # 108 |
22,260 |
22,260 |
|
OCISO |
Investigation
& repair/replacement of penthouse roof & siding |
12,561 |
0 |
|
OCISO Total |
|
327,088 |
314,527 |
|
Rideau NP Housing Inc. |
Consultant
Fees |
1,500 |
1,500 |
|
Rideau NP Housing Inc. |
BCA |
6,500 |
6,500 |
|
Rideau NP Housing Inc. |
Refund some $
from balcony support posts, repair walkways, balcony decks & replace
windows (34) |
138,708 |
120,893 |
|
Rideau NP
Housing Inc. Total |
|
146,708 |
128,893 |
|
Serson Clarke NP |
Elevator
Repair |
10,059 |
10,059 |
|
Serson Clarke NP |
Make up Air
exchanger |
25,000 |
10,500 |
|
Serson Clarke NP |
Parking Ramp |
70,000 |
0 |
|
Serson
Clarke NP Total |
|
105,059 |
20,559 |
|
Shefford Heritage |
Consultant
fees |
1,312 |
1,312 |
|
Shefford Heritage |
Assessment of
Attic insulation & update hazardous materials management plan |
940 |
940 |
|
Shefford Heritage |
Flat roof
replacement & roof detailing repairs |
157,800 |
157,800 |
|
Shefford Heritage |
Plumbing Drain
& ventilation stack replacement |
536,726 |
56,575 |
|
Shefford
Heritage Total |
|
696,778 |
216,627 |
|
Shikun Oz |
BCA |
7,920 |
7,920 |
|
Shikun Oz
Total |
|
7,920 |
7,920 |
|
St. Georges Coop |
Removal of
possible friable & non-friable asbestos material in 8 older homes |
5,060 |
5,060 |
|
St. Georges Coop |
Repair
foundation walls |
264,000 |
0 |
|
St. Georges
Coop Total |
|
269,060 |
5,060 |
|
St. Vlad's NP |
Consultant
Fees |
1,500 |
1,500 |
|
St. Vlad's NP |
BCA |
8,989 |
8,316 |
|
St. Vlad's NP |
Asbestos
Management H&S |
10,000 |
0 |
|
St. Vlad's NP |
Atrium Window
Replacement |
63,600 |
0 |
|
St. Vlad's NP |
Emergency
Generator |
95,400 |
0 |
|
St. Vlad's
NP Total |
|
179,489 |
9,816 |
|
West Carleton |
BCA |
6,500 |
6,500 |
|
West
Carleton Total |
|
6,500 |
6,500 |
|
Grand Total |
|
$11,133,259 |
$6,007,152 |