1. centrepointe
theatre – capital renewal fund THÉÂTRE
CENTREPOINTE – FONDS DE RENOUVELLEMENT D’IMMOBILISATIONS |
That Council:
1.
Approve the termination of the Capital Building Fund (CBF) designated
for the Centrepointe Theatre Expansion Project.
2.
Approve the commencement of a Capital Renewal Fund (CRF) for other
capital program requirements related to the operation of performance spaces at
Ben Franklin Place effective September 2005. Reduce the previous surcharge of
$1.50 to $1.25 on tickets to all events. School audiences and children under
the age of 12 would continue to be exempted from any surcharge. Continue
collecting 15% of the total rental charges for all private and non-ticketed
events, excluding high school graduations.
RECOMMENDATIONS DU COMITÉ
Que le Conseil municipal :
1.
approuve
l’annulation du Fonds d’investissement désigné pour le projet d’agrandissement
du Théâtre Centrepointe.
2.
approuve
l’ouverture d’un Fonds de renouvellement des immobilisations en vue d’autres
exigences du programme d’immobilisations liées à l’exploitation des espaces de
spectacles de la Place-Ben-Franklin à partir de septembre 2005; de réduire la
majoration précédente des billets de 1,50 $ à 1,25 $ pour tous les spectacles,
les écoles et les enfants de moins de 12 ans continuant d’être exemptés de
toute majoration; de continuer à recueillir 15 % des frais totaux de location
pour tous les événements privés ou ne nécessitant pas de billets, à l’exclusion
des remises des diplômes d’école secondaire.
DOCUMENTATION
1.
Deputy
City Manager, Community and Protective Services report dated 15 March 2005 (ACS2005-CPS-CSF-0008).
Report to/Rapport au :
Health, Recreation and Social Services Committee
Comité de la santé, des loisirs et
des services sociaux
and Council / et au Conseil
15 March 2005 / le 15 mars 2005
Submitted by/Soumis par : Steve Kanellakos, Deputy City Manager / Directeur
municipal adjoint, Community and Protective Services / Services communautaires
et de protection
Contact Person/Personne
ressource : Colleen Hendrick, Director / Directrice
Cultural Services and Community Funding /
Services culturels et financement communautaire
(613) 580-2424 x24366, colleen.hendrick@ottawa.ca
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SUBJECT: |
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OBJET : |
théâtre centrepointe - Fonds de renouvellement d’immobilisations |
That the Health, Recreation
and Social Services Committee recommend Council:
1. Approve
the termination of the Capital Building Fund (CBF) designated for the
Centrepointe Theatre Expansion Project.
2. Approve
the commencement of a Capital Renewal Fund (CRF) for other capital program
requirements related to the operation of performance spaces at Ben Franklin
Place effective September 2005. Reduce the previous surcharge of $1.50 to $1.25
on tickets to all events. School audiences and children under the age of 12
would continue to be exempted from any surcharge. Continue collecting 15% of
the total rental charges for all private and non-ticketed events, excluding
high school graduations.
RECOMMANDATIONS DU
RAPPORT
Que
le Comité de la santé, des loisirs et des services sociaux recommande au
Conseil :
1. d’approuver l’annulation du Fonds d’investissement désigné pour le projet d’agrandissement du Théâtre Centrepointe.
2. d’approuver l’ouverture d’un Fonds de renouvellement des immobilisations en vue d’autres exigences du programme d’immobilisations liées à l’exploitation des espaces de spectacles de la Place-Ben-Franklin à partir de septembre 2005; de réduire la majoration précédente des billets de 1,50 $ à 1,25 $ pour tous les spectacles, les écoles et les enfants de moins de 12 ans continuant d’être exemptés de toute majoration; de continuer à recueillir 15 % des frais totaux de location pour tous les événements privés ou ne nécessitant pas de billets, à l’exclusion des remises des diplômes d’école secondaire.
BACKGROUND
During the 2002 Budget deliberations, Council approved the project summary cost of the Centrepointe Theatre Expansion including the fundraising campaign. The focal point of the Theatre Expansion Project is a 200-seat black-box studio theatre located behind the main stage. Ancillary spaces are critical components of the expansion, addressing the requirements of the new studio theatre and the lack of facilities in the existing structure. These include a catering kitchen (for functions in the theatres and Ben Franklin Place Atrium); two chorus dressing rooms; an expanded loading dock; workshop, storage rooms, stage door reception area, volunteer lounge and kitchen, first-aid room, barrier-free washrooms, public elevators and administration offices.
In June 2002, Centrepointe Theatre launched a Capital Building Fund charge as a fundraising activity in support of the expansion of Centrepointe Theatre. The Capital Building Fund charges were applied to all engagements after August 31, 2002. A surcharge of $1.50 was applied to each ticket sold, with performances for children under the age of 12 or school groups exempted. A client contribution of 15% of the total rental charge was applied to private and non-ticketed events, graduations exempted.
On 03 October 2002, the HRSS Committee received a verbal and slide presentation on Centrepointe Theatre’s Expansion Project Progress Report that outlined the implementation of Centrepointe Theatre’s fund-raising strategy in support of the expansion of Centrepointe Theatre.
In March 2005 the Capital Building Fund met its fundraising goal of $325,000. This money is held in reserve for the Theatre Expansion Project. Funding commitments for the Theatre Expansion Project is pending consideration from the Department of Canadian Heritage, Cultural Spaces Canada program and City Council.
During the 2005 budget
deliberations, City Council approved a motion that the expenses incurred for the Centrepointe
Theatre’s Ticketing Software System ($100,000) be recovered from the
Centrepointe Capital Building Fund.
This will be implemented in June 2005.
The Centrepointe Theatre User Committee supported
the original concept of a Capital Building Fund to raise $325.000, and at that
time they clearly stated that the fund should end once the fundraising target
for the expansion project was achieved.
The User Committee did not endorse the use of this Capital Building Fund
for other purposes. In March 2005 the
Capital Building Fund met its fundraising goal of $325,000. This money is held
in reserve for the Theatre Expansion Project. Funding commitments for the
Theatre Expansion Project is pending consideration from the Department of
Canadian Heritage, Cultural Spaces Canada program and City Council.
A recent survey conducted by Staff in March 2005 identified that seven out of eight Canadian facilities similar to Centrepointe Theatre have established capital renewal funds, with ticket surcharges applied on their tickets, ranging from $.50 to $2.00.
The Centrepointe Theatre User Committee have since been consulted and have endorsed the creation of a new Capital Renewal Fund starting with the 2005-2006 season in September 2005. It is estimated that the new fund will generate approximately $100,000 annually. The User Committee supports the introduction of a lower surcharge of $1.25 for other capital program requirements (or renewal of capital requirements i.e. audio, lighting and other specialized theatre equipment) related to the operation of the performance spaces at Ben Franklin Place. . A lower surcharge was not only reasonable to the User Committee; it would help delineate the difference between the new Renewal Fund and the past Building Fund for theatre patrons.
The Centrepointe Theatre User Committee have also requested that they be consulted should the original Capital Building Fund for the Expansion Project not proceed.
Staff in consultation with the Centrepointe Theatre User Committee will develop priorities and recommendations regarding the Capital Renewal Fund (CRF) and negotiate the surcharges immediately in order to take effect for the 2005/2006 production season upon approval by Council.
The first $100,000 raised through the new Capital Renewal Fund will be transferred to the original Capital Building Fund to offset expenditures relating to City Council’s direction to finance the Ticketing Software System from this fund.
CONSULTATION
Staff
have consulted with the Centrepointe Theatre User Committee, which has endorsed
a new fund being introduced at a lower surcharge rate of $1.25 for funding
capital program requirements related to the operation of performance spaces at
Ben Franklin Place.
FINANCIAL IMPLICATIONS
It is estimated that the new fund will generate approximately $100,000 annually with no additional operating funds required. A new account will be created to track revenues and expenditures.
DISPOSITION
Community and Protective Services to immediately implement the ticket surcharge for the 2005/2006 season upon direction of Council.