OTTAWA CITY COUNCIL

12 November 2008

ANDREW S. HAYDON HALL

10:00 a.m.

AGENDA 47

1. Prayer

2. National Anthem (Councillor Harder)

3. Announcements/Ceremonial Activities

· Recognition - Women's Abuse Prevention Month

4. Roll Call

5. Confirmation of Minutes

Confirmation of Minutes of the regular and In Camera meeting of 22 October 2008 and the Special Meeting of 4 November 2008.

6. Declarations of pecuniary interest including those originally arising from prior meetings

7. Communications

· Association of Municipalities of Ontario (AMO) Alerts :

· Report of the Provincial-Municipal Fiscal and Service Delivery Review Released

· Responses to Inquiries

· Inquiry CC 30-08 – Capital Asset Data Base

· Inquiry CC 35-08 - Requirements to be Classified as a Manager

8. Regrets

No Regrets filed to date.

9. City Auditor General

OFFICE OF THE AUDITOR GENERAL

1) AUDIT OF THE 2006 SEWAGE SPILL

2) AUDIT OF THE CITY OF OTTAWA WATER RATE

REPORT RECOMMENDATION

That Council receive and table the following reports from the Office of the Auditor General at its meeting on October 22, 2008, for referral to the appropriate Standing Committee, and for subsequent consideration and approval of the audit recommendations by Council at a later meeting:

1) Audit of the 2006 Sewage Spill

2) Audit of the City of Ottawa Water Rate

That, at a later meeting, Council refer all audit recommendations where management is in disagreement to the Council Audit Working Group for resolution.

CITY COUNCIL 22 OCTOBER 2008

1) Audit of the 2006 Sewage Spill

MOTION

Moved by Councillor P. Hume

Seconded by Councillor J. Harder

WHEREAS the Auditor General’s Audit Report on the 2006 Sewage Spill, as well as the City Manager’s Review (Price Report) on the spill of raw sewage into the Ottawa River in August of 2006, have a total of 21 recommendations;

AND WHEREAS Senior Management has advised that there are no disagreements with respect to any of the recommendations, and the City Manager has acted promptly to address the operational, management and labour relations issues identified in the above reports;

AND WHEREAS various labour relations issues, personnel and privacy matters, as well as pending litigation, would effectively prohibit public delegations or consultation on most of the findings in these two reports;

AND WHEREAS staff will be presenting an interim report to the December 9, 2008 meeting of the Planning and Environment Committee on the progress that has been made on what the City is doing to protect the water quality in the Ottawa River, and the proposed spending plan for the Ottawa River Fund;

AND WHEREAS this report will include a demonstration of the hydraulic model of the Ottawa River; a high level assessment of the opportunities and cost for sewer system improvements; a high level assessment of the opportunities and cost for wastewater treatment facility improvements; and will provide information on the cost, process, staffing effects, etc. on the ability of the City of Ottawa to eliminate any overflow to water bodies from the combined sewer areas;

AND WHEREAS this report will addresses a significant number of the operational recommendations raised within the audit, and public delegations will be received at that time;

THEREFORE BE IT RESOLVED THAT City Council refer the Audit of the 2006 Sewage Spill directly to the City Council meeting of 12 November 2008; and

BE IT FURTHER RESOLVED THAT, at the 12 November 2008 City Council meeting, City Council:

1. Directs staff to prepare a companion report for Committee and Council that focuses specifically on the “Go forward” plan to address the audit recommendations, to be presented at the 9 December 2008 Planning and Environment Committee Meeting; and

2. Lifts delegated authority from the Council Audit Working Group with respect to the Audit of the 2006 Sewage Spill, and that senior staff be directed to report quarterly on staff implementation of the various recommendations to the Planning and Environment Committee and annually to the Planning and Environment Committee and City Council.

CARRIED

2) Audit of the City of Ottawa Water Rate

MOTION

Moved by Councillor J. Harder

Seconded by Councillor G. Hunter

BE IT RESOLVED THAT the Audit of the City of Ottawa Water Rate be referred to the Special Meeting of the Planning and Environment Committee to be held on October 29, 2008, for the purpose of hearing public delegations and for consideration;

AND BE IT FURTHER RESOLVED THAT the report of the Special Meeting Planning and Environment Committee rise to the Council meeting of November 12, 2008 as a companion report to the Rate Budget.

REFERRAL CARRIED

(See also Planning and Environment Committee Report 40, Item 1 – Page 11)

10. Motion to Introduce Committee Reports

(Councillors M. Wilkinson and D. Deans)

COMMUNITY AND PROTECTIVE SERVICES COMMITTEE REPORT 32

1. CHILDREN AND YOUTH AGENDA - UPDATE

Committee RecommendationS

That Council:

1. Endorse the Children and Youth Agenda Framework for promoting healthy child and youth development; and

2. Endorse the creation of a Children and Youth Community Leadership Table in the City of Ottawa to champion the Children and Youth Agenda.

2. OTTAWA PARAMEDIC SERVICE –– 2008 TRENDS REPORT

Committee Recommendation

That Council receive this report for information.

3. OTTAWA PARAMEDIC SERVICE – 2008 HOSPITAL WAIT TIME REPORT

Committee Recommendation

That Council receive this report for information.

4. RESPONSES TO REQUESTS FOR SIGN LANGUAGE INTERPRETATION AT COMMUNITY MEETINGS

Committee RecommendationS AS AMENDED

That Council approve:

1. That a budget of $25,000 be established by the Clerk through the duration of the term of Council to supply American Sign Language interpretation at advertised Mayor or Councillors’ community meetings where persons with hearing impairment request such interpretation.

2. That this be a pilot project monitored by staff to determine if it would result in an added budget pressure.

3. That staff report to Community and Protective Services Committee in June 2009 with a progress report.

5. WAIVER OF RENTAL FEES FOR PARKS AND SPORTS FIELDS FOR RESCHEDULING DUE TO INCLEMENT WEATHER

Committee Recommendation

That Council approve that local sports leagues are not charged additional fees to reschedule bookings which result from inclement weather.

CORPORATE SERVICES AND ECONOMIC DEVELOPMENT COMMITTEE REPORT 32A

1. bILLBOARD ADVERTISING PROGRAM

Committee Recommendations as amended

That Council:

1. Direct the Deputy City Manager of City Operations to work with the Deputy City Manager of Infrastructure Services and Community Sustainability and staff from Building Code Services to identify additional City-owned properties suitable for signage opportunities;

a) that any costs incurred to identify suitable locations will be offset by revenues generated from the Billboard Advertising Program;

2. Direct the Deputy City Manager of City Operations to return to Council by the 2^nd quarter of 2009 with a list of proposed sites for Council’s consideration;

a) that once Council has approved the proposed site locations, that a Request for Proposal process be utilized in order to solicit bids from the outdoor sign industry;

3. Direct staff to explore opportunities for corporate sponsorship within City of Ottawa buildings.

CORPORATE SERVICES AND ECONOMIC DEVELOPMENT COMMITTEE REPORT 33

1. AppointmentS to The Bank street BUSINESS IMPROVEMENT AREA BOARD OF MANAGEMENT

Committee Recommendation

That Council approve the appointments of Larry Hartman, Derrick Thompson and Michel Parent to the Bank Street Business Improvement Area Board of Management for the term expiring November 30, 2010.

2. MOTION - Review of the City’s Economic Development Delivery Model and Refresh of the 2003 Economic Strategy

Committee RecommendationS

That Council direct the City’s Economic Development Division to report back in Q1 of 2009 with a process to update the City’s Economic Strategy, including reviewing the City’s current economic development delivery model.

3. MOTION - strategy for the period at which we emerge from economic slowdown/recession

Committee Recommendation as amended

That Council approve that the City seek to partner with its Business Advisory Committee, the Ottawa Centre for Research and Innovation (OCRI), The Ottawa Partnership (TOP), the Regroupement des gens d’affaires (RGA) and labour to conduct a Strengths, Weaknesses, Opportunities and Threats (S.W.O.T.) analysis to determine who we need to bring to the table (what parts of the private sector, business and labour) to develop a strategy to focus on and amplify on the skills and assets that constitute our comparative advantage for the period at which we emerge from economic slowdown/recession.

PLANNING AND ENVIRONMENT COMMITTEE REPORT 39

1. BEECHWOOD CEMETERY VIEW PROTECTION - OFFICIAL PLAN AND ZONING AMENDMENT

Committee recommendations as amended

(This matter is subject to Bill 51)

That Council:

1. Approve the proposed changes to the Zoning By-law 2008-250 as detailed in Document 2-10 with the exception of 222 Beechwood Avenue, which will be considered on November 14, 2008.

2. Approve the proposed changes to the former City of Ottawa Zoning By-law as detailed in Document 2-10.

3. Approve the proposed changes to the former Village of Rockcliffe Park Zoning By-law as detailed in Document 2-10.

4. Approve the Official Plan Amendment as contained in Document 11.

2. ZONING - 450 TERMINAL AVENUE

Committee recommendations

(This application is subject to Bill 51)

That Council:

1. Approve an amendment to the City of Ottawa Zoning By-law 2008-250 to change the zoning of 450, 500, 535, 550, and 585 Terminal Aveue and 100 and 150 Trainyards Drive and 515 Industrial Avenue to modify the provisions of the Mixed-Use Centre Zone (MC7) to permit an increase in gross leasable area and a reduction in parking requirements, as detailed in Document 2 and as shown in Document 1; and

2. Approve an amendment to the former City of Ottawa Zoning By-law to change the zoning of 450, 500, 535, 550, and 585 Terminal Aveue and 100 and 150 Trainyards Drive and 515 Industrial Avenue to modify the provisions of the General Industrial (IG3) Zone to permit an increase in gross leasable area and a reduction in parking requirements, as detailed in Document 2 and as shown in Document 1.

3. HOSPITAL LANDS AREA PLAN AND PROPOSED ZONING BY-LAW AMENDMENT

Committee recommendations as amended

(This matter is subject to Bill 51)

That Council:

1. Approve the Hospital Lands Area Plan, (distributed separately and on file with the City Clerk and shown as Document 2), as Council’s direction on the future development of the lands, generally located to the north of Smyth Road and to the east of Alta Vista Drive.

2. Approve an amendment to the Zoning By-law 2008-250 for 255 Smyth Road, 1800 and 1870, 1785 and 1815 Alta Vista Drive, 130 and the south half of 100 Roger Guindon Avenue, and 600, 625, 630, 750, 800 and 850 Peter Morand Crescent as shown in Document 1 and as detailed in Document 3 as amended as follows:

(a) Row 3 regarding 1800 and 1870 Alta Vista Drive of the table be amended to insert “1867 Alta Vista Drive”;

(b) Row 4 regarding the north half of 100 Roger Guindon Avenue of the table be amended to insert the height restriction of “H(37.0)” in columns 3 and 5;

(c) All occurrences of “IP10” in the report be amended to read “IP11”.

(d) All occurrences of “IP11” in the report be amended to read “IP12”.

(e) Detail 2 be amended by:

i) deleting “H(34.0)” and replacing it with “H(37.0)”;

ii) adding “the minimum required parking aisle for a residential building is 6.0 metres”;

iii) adding “the minimum front yard setback for a residential building is 4.5 metres”;

iv) adding “the provisions of clause 206(11)(h) do not apply”

v) despite clause 206(11)(e) and Table 206G, row (7) “the minimum width of a landscape area abutting the westerly property line is 2.8 metres”.

(f) Detail 6 be amended by deleting the words “Sections 201(1) and (2)” and replacing them with “Subsections 205(1) and (2)”.

3. Approve an amendment to the Zoning By-law 2008-250 for the north half of 100 Roger Guindon Avenue as shown in Document 1 and detailed in Document 3.

4. REVIEW OF THE CORPORATE PESTICIDE USE POLICY

Committee recommendation

That Council adopt the revised Corporate Pesticide Use Policy as presented in Document 1.

5. USE OF COLD ENERGY

Committee recommendation as amended

That Council direct staff to, in conjunction with Hydro Ottawa / Energy Ottawa, explore the concept of thermal energy storage using “cold energy” from snow and/or ice to determine if thermal energy storage in combination with, or instead of, traditional energy could be used in some buildings, resulting in reduced operating costs for the municipality.

6. Cash-in-lieu OF PARKING – 750 bank street

COMMITTEE RECOMMENDATIONS

That Council:

1. Support the objectives of the Traditional Mainstreet objectives by waiving the requirement for parking spaces at 750 Bank Street in keeping with the provisions of the Comprehensive Zoning By-law designation for this site; and

2. Waive the notice requirement for this cash-in-lieu of parking application.

PLANNING AND ENVIRONMENT COMMITTEE REPORT 40

1. PUBLIC DELEGATIONS - OFFICE OF THE AUDITOR GENERAL - Audit of the CITY OF OTTAWA WATER RATE

Committee recommendation

That Council receive this report for information.

2. 2009 WATER AND WASTEWATER RATE – SUPPORTED DRAFT OPERATING AND CAPITAL BUDGETS, HIGH-LEVEL 2010 AND 2011 BUDGET FORECASTS

Committee recommendations as amended

That Council approve:

1. The 2009 Operating and Capital Budget Estimates, including $6.6M of funding in the Water and Wasterwater rate-supported budget for Phase II construction of Wellington Street (Parkdale to Bayview).

2. The Rate-supported 2010 and 2011 budget forecasts, which incorporate the high-level budget directions provided by Council.

TRANSIT COMMITTEE REPORT 19

1. FUNDING RE-ALLOCATION FOR THE ARTICULATED BUS GARAGE FACILITY PROJECT

COMMITTEE RECOMMENDATION

That Council approve the transfer of funds as detailed in this report.

2. UNIVERSAL STUDENT TRANSIT PASS.

COMMITTEE RECOMMENDATION AS AMENDED

That Council implement in September 2009 a pilot U-pass project for full-time, undergraduate University of Ottawa students at $125 per semester based on full University of Ottawa participation;

And that the $2.1M budget pressure be identified in the 2009 budget.

TRANSPORTATION COMMITTEE REPORT 22A

1. A HEALTHY BYWARD MARKET

committee recommendations as amended

That Council approve:

a) Direct staff to explore the feasibility of changing the direction of traffic exiting the ByWard Parking Garage from south to north on William street towards Clarence street, thereby creating a large public space at the corner of York and William streets, which would serve as a gathering place for citizens and market patrons while improving the pedestrian circulation and reducing vehicle congestion, idling, and air pollutants;

i) That, should the above-noted redirection prove feasible, the sidewalk space on the east side of William Street, between York and Clarence streets, be maximized to improve pedestrian circulation;

b) Direct staff to enforce all relevant by-laws to ensure the sidewalks of the Market area are kept as unobstructed as possible by A-frame signs, newspaper boxes, display racks, etc. to improve and encourage pedestrian access and circulation;

i) That should the above prove successful for pedestrians, business operators, and patrons, further traffic reduction and pedestrian enhancing features be considered in the By-Ward Market area; and

c) Direct staff to report back to Committee and Council in one year’s time on progress achieved, and make recommendations for the future, in sufficient time for any required Capital expenditures in the 2010 Budget year.

2. IMPACTS OF RISING CONSTRUCTION COSTS ON DELIVERY OF 2008 resurfacing program

committee recommendation

That Council receive this report for information.

3. BRIDGE STREET - TRUCK ROUTE MOTION

committee recommendation

That Council approve that Bridge Street in Manotick remain in the Truck Route System as currently designated under schedule ‘XL’ of the Traffic and Parking By-law No. 2003-530.

4. FUEL EFFICIENCY - RESPONSE TO MOTION 39/17

committee recommendations as amended

That Council approve:

1. Receive for information the Eco-Driving Policy and direct staff to incorporate it into the Corporate Policies, by referring to the idling bylaw;

2. Direct staff to continue with options to reduce the amount of CO2 gases being emitted by City-owned vehicles as part of the Fleet Emission Reduction Strategy in Q1 2009.

5. Vehicles maintained by Fleet Services

committee recommendations

That Council approve:

1. That City staff be directed to provide a complete list of vehicle classes managed by fleet services that includes:

· Description of the class,

· Branch & division that utilizes the vehicles,

· Current age & estimated lifetime,

· An average annual operating cost.

2. That City staff identify initiatives to improve operational performance and reduce lifecycle costs.

TRANSPORTATION COMMITTEE REPORT 23

1. JOCKVALE ROAD ENVIRONMENTAL ASSESSMENT STUDY (JOCK RIVER TO PRINCE OF WALES DRIVE

committee recommendations

That Council:

1. Receive the results of the Jockvale Road Environmental Assessment as shown in Document 1;

2. Direct staff to prepare the Environmental Study Report for the Jockvale Road Environment Assessment for the 30-day public review, in accordance with the Ontario Environmental Assessment Act; and

3. Direct staff to undertake necessary property acquisition for the construction of Jockvale Road, in line with the timing identified in the Transportation Master Plan and through the annual Capital Budget Process.

11. Motion to Adopt Reports

(Councillors M. Wilkinson and D. Deans)

12. Motions of Which Notice has Been Given Previously

MOTION

Moved by Councillor C. Leadman

Seconded by Councillor C. Doucet

WHEREAS The City of Ottawa is reviewing its Official Plan (OP) - the central guiding document that presents a unified vision on how Ottawa will develop. Under this review, the City is committed to improve its policies by ways of the Mid-Term Governance Review, Development Charges By-Law and the Development Approval Processes;

THEREFORE BE IT RESOLVED THAT City staff be directed to provide an update on the ongoing review of the Development Charges (DC) By-Law that includes information on developing policies and instruments for:

a) Linking DC charges to cover the level of anticipated growth for the area with the needed level of service from City infrastructure (both soft and hard);

b) Improve DC charges allocation in order to balance City-wide needs versus community needs of the area impacted by growth;

BE IT FURTHER RESOLVED THAT City staff be directed to report to Committee and Council on existing Cash-In-Lieu policies and provisions and updates to those policies in order to re-establish the correct values.

BE IT FURTHER RESOLVED THAT City Staff be directed to report to Committee and Council on progress on this motion at the tabling of the Draft Official Plan review and be included within the scope of the Official Plan public consultation.

MOTION

Moved by Councillor C. Leadman

Seconded by Councillor C. Doucet

THEREFORE BE IT RESOLVED THAT City staff be directed to report to Committee and Council on methods and additional provisions in the draft Official Plan to enhance City Ontario Municipal Board (OMB) cases on zoning and development matters including but not limited to emphasis on compatibility, serviceability and community design plans;

BE IT FURTHER RESOLVED THAT City staff be directed to report to Committee and Council on methods and additional provisions in the draft Official Plan to meet development targets in a diffused manner across each area minimizing focus upon single site development where possible;

BE IT FURTHER RESOLVED THAT City staff be directed to report to Committee and Council on methods and provisions in the draft Official Plan to encourage sustainable development outside the greenbelt with focus upon building vibrant town centers and main streets with local economic development strategies;

BE IT FURTHER RESOLVED THAT City staff be directed to report to Committee and Council on progress on the staff led review underway on the development approval process with specific mention to:

Encourage developers to promote architectural creativity and vibrant streetscapes and sub divisions;
Decrease review time to improve service to the development industry;
Establish local design review committees with feedback integrated into the design review process;

MOTION

Moved by Councillor C. Leadman

Seconded by Councillor C. Doucet

THEREFORE BE IT RESOLVED THAT the Mid-Term Governance Review include an option for the establishment of an Urban Development Review Committee with appropriate tools to plan, enhance and encourage balanced development inside the urban core;

MOTION

Moved by Councillor C. Leadman

Seconded by Councillor C. Doucet

AND WHEREAS the current traffic management policies are not working hand in hand with approved development for a site, thus a reasonable proactive approach is required;

THEREFORE BE IT RESOLVED THAT City staff be directed to report to Committee and Council on how traffic management can be coordinated with planning approvals;

MOTION

Moved by Councillor C. Doucet

Seconded by Councillor G. Bédard

WHEREAS Council initiated a $300,000 International Design Competition to determine the future of Lansdowne Park in November of 2007;

WHEREAS on May 16^th,2008, the competition was unexpectedly put on hold by City staff coincident with the need to reassess the condition of the stadium and concurrently review a business consortium proposal associated with a Canadian Football League (CFL) franchise;

WHEREAS the consortium has now submitted their sole source unsolicited proposal by way of a public press release;

WHEREAS the public has made it clear in public consultations and in surveys that the future use and development of the park should be determined by an open public process known as “Design Lansdowne” and not depend on the accommodation of a CFL franchise.

WHEREAS further delays will damage the City’s reputation as an honest broker of a due process voted on by full council.

WHEREAS any further special consideration of an unsolicited, sole source proposal for the redevelopment of the park will open the City to legal challenges from other proponents that were developing proposals prior to the suspension of the Design Lansdowne process and assumed the redevelopment of the park would be subject to a transparent competitive, public process.

BE IT RESOLVED that the Design Lansdowne process be resumed immediately as Council voted for in November of 2007 and that all proposals be given equal consideration within the parameters of this process.

13. Notices of Motion (For Consideration at Subsequent Meeting)

14. Motion to Introduce By-laws Three Readings

(Councillors M. Wilkinson and D. Deans)

a) A by-law of the City of Ottawa to establish certain lands as common and public highway and assume them for public use (Casabella Drive).

b) A by-law of the City of Ottawa to repeal By-law No. 2008-395 and to change the name of a municipal highway in the City of Ottawa ((Old) Strandherd Drive west of Tartan Drive and Gorman Drive to Tartan Drive and the easterly portion of former (Old) Strandherd Drive (between Tartan Drive and Opal Lane) to Harthill Way).

c) A by-law of the City of Ottawa to designate 394, 404, 412, 424, 426, 428 and 430 Statewood Drive, as being exempt from Part Lot Control.

d) A by-law of the City of Ottawa to designate 1644, 1648, 1652, 1656 and 1664 Curly Lane, as being exempt from Part Lot Control.

e) A by-law of the City of Ottawa to designate 274 - 356 Applecross Crescent, 928, 930, 932, 934, 936, 938, 940, 942, 944, 946, 948, 950, 952, 954, 956, 958, 960, 962, 964, 966, 968, 970, 972, 974, 976, 978, 980, 982, 984, 986, 988, 990, 992, 994, 996, 998, 1000, 1002, 1004, 1006, 1008, 1010, 1012, 1014 and 1016 Klondike Road, 1055, 1057, 1059, 1061, 1063, 1065, 1067, 1069, 1071, 1073, 1075, 1075, 1077, 1079, 1081, 1083 and 1085 Marconi Avenue, 1086 -1127 Marconi Avenue, 79 and 81 Shirley’s Brook Drive, as being exempt from Part Lot Control.

f) A by-law of the City of Ottawa to amend By-law No. 2008-250 of the City of Ottawa to change the zoning for the properties known municipally as 450, 500, 535, and 585 Terminal Avenue, part of 100 Trainyards Drive, 150 Trainyards Drive and 515 Industrial Avenue.

g) A by-law of the City of Ottawa to amend By-law No. 2008-250 of the City of Ottawa to change the zoning for part of the property known municipally as 100 Roger Guindon Avenue.

h) A by-law of the City of Ottawa to amend By-law No. 2008-250 of the City of Ottawa and to amend By-law Number 93-98 of the former City of Ottawa to change the zoning for the properties known municipally as 255 Smyth Road, 1800 and 1870, 1785, 1815 and 1867 Alta Vista Drive, 130 and the south half of 100 Roger Guindon Avenue, and 600, 625, 630, 750, 800 and 850 Peter Morand Crescent.

i) A by-law of the City of Ottawa to amend By-law No. 2008-250 of the City of Ottawa and to amend By-law No. 100-2000 of the former City of Nepean to change the zoning for the properties known municipally as 24 Chesapeake Crescent and 164 Maravista Drive.

j) A by-law of the City of Ottawa to amend By-law No. 2008-250 of the City of Ottawa and By-law No. 64-82 of the former City of Cumberland to remove the holding symbol from the property known municipally as 3145 Wilhaven Drive.

k) A by-law of the City of Ottawa to amend By-law No. 2004-60 to appoint Municipal Law Enforcement Officers in accordance with private property parking enforcement.

15. Confirmation By-law (Councillors M. Wilkinson and D. Deans)

16. Inquiries

17. Adjournment (Councillors M. Wilkinson and D. Deans)

Simultaneous interpretation of these proceedings is available. Please speak to the attendant at reception.

NOTICE

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