Report
to/Rapport au :
Planning and Environment Committee
Comité de l'urbanisme et de
l'environnement
27 December 2006 / le 27 décembre 2006
R.G. Hewitt, Deputy City Manager/Directeur
municipal adjoint,
Public Works and Services/Services et Travaux publics
Contact
Person/Personne ressource : Ron Gillespie, Director/Directeur
Fleet Services/Service du parc automobile
613-842-3636 x 2201, ron.gillespie@ottawa.ca
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OBJET : |
REPORT RECOMMENDATION
That the Planning & Environment Committee receive this report for information.
RECOMMANDATION DU
RAPPORT
Que le Comité del l'urbanisme et de
l'environnement prenne connaissance du présent rapport.
BACKGROUND
In accordance with Councillor El-Chantiry’s motion 27/139, staff were directed to provide reports in advance of the draft budget for the purchase of any new fleet. This motion requires staff to report on the type, cost, and programming rationale of new vehicles, and action taken to achieve savings. The purpose of this Information Report is to provide information on growth vehicle requirements for 2007 that fall within the jurisdiction of this committee. Replacement Fleet requirements are contained in a separate Information Report (ACS2006-PWS-FLT-0002).
DISCUSSION
Fleet
Services was directed to coordinate the production of this Information Report
to Planning and Environment Committee outlining the Fleet growth requirements
for the 2007.
The
attached document provides details including vehicle description, cost and
programming rationale for those branches with growth requirements in 2007. The following branches reporting to Planning
and Environment Committee have identified a requirement for additional
vehicles: Utility Services and Building Services. Surface Operations, Forestry Division 2007 growth requests
(ACS2006-PWS-SOP-0010) have been previously approved by the Planning and
Environment Committee on 11 July 2006.
Savings are anticipated through a number of procurement strategies. Costs will be minimized by developing common specifications for fleet vehicles where possible, and by determining best practices in developing multi-year contracts with suppliers. Fleet Technical Services Division, based on the operational requirements of the user, develops vehicle specifications. The operating department is responsible to determine the capability requirement and Fleet Services is responsible to prepare a vehicle specification to meet that requirement in a cost effective manner. Once a budget is approved for the purchase of vehicles, Supply Management acquires vehicles to Fleet Services’ specifications. The process is open and inclusive of businesses that are able to supply vehicles in accordance with the vehicle specifications.
CONSULTATION
FINANCIAL IMPLICATIONS
SUPPORTING DOCUMENTATION
Document 1 - Planning and Environment Committee - 2007 Vehicle Growth Requests
DISPOSITION