Planning
and Environment Committee
Comité de l'urbanisme et de l'environnement
Submitted
by/ Soumis par : Marian Simulik, City Treasurer/ Trésorière municipale
Contact
Person/ Personne ressource : Mona Monkman, Deputy City Treasurer – Corporate
Finance/ Trésorière municipale adjointe – Contrôleur
Finance
Finance
Department/ Service des Finances
(613)
580-2424 ext./ poste 41723, Mona.Monkman@ottawa.ca
|
Ref N°:
ACS2009-CMR-FIN-0052 |
1.
That the Corporate Services and
Economic Development Committee approve the draft 2010 operating and capital
estimates for the following Departments and Branches:
(a)
Planning and Growth Management
(b)
Infrastructure Services
(c)
Community Sustainability,
Environmental Sustainability
(d)
Community Sustainability,
Sustainability Services
(e)
Environmental Services, Solid
Waste Services
2. That the Committee Estimates be
forwarded to the Audit, Budget and Finance Committee for inclusion in the 2010
Draft Budget, along with any supplementary budget information reports
considered with the Estimates.
1.
Que le Comité de l’urbanisme et de
l’environnement recommande au Comité de la vérification, du budget et des
finances d’approuver les prévisions préliminaires du budget de fonctionnement
et d’immobilisations non liées à la technologie pour les services et les
directions suivants :
(a)
Urbanisme et Gestion de la
croissance
(b)
Services d’infrastructure
(c)
Viabilité des collectivités,
Durabilité de l’environnement
(d)
Viabilité des collectivité, Services
de viabilité
(e)
Services environnementaux, Services
des déchets solides
2. Que les prévisions du
Comité soient transmises au Comité de la vérification, du budget et des
finances aux fins d’inclusion dans les prévisions budgétaires de 2010, avec
tout rapport d’information sur le budget supplémentaire étudié avec les
prévisions budgétaires.
On June 10, 2009, City Council approved a new budget process whereby each standing committee would receive the draft operating and capital estimates for areas within that Committee’s Terms of Reference. Each standing committee would also review and challenge the capital projects being proposed for each service area.
The June 10 report indicated that there was no new Budget Directions document this year. Staff were to develop the budgets, for Committee and Council consideration, by taking into account the existing Fiscal Framework and term of Council priorities.
That report also noted that any budget adjustments and/or budget options identified by staff during their budget preparation process would be provided as information to standing committees, for purposes of the Committees’ consideration and prioritization.
On September 23, 2009, City Council further approved that the Standing Committee Draft Estimates be prepared on the basis of no news needs. The new needs were to be indicated separately with the full rationale provided, in order to be considered as part of the Standing Committees’ review.
Under the direction of the Chair a
four-member group of sponsors was established to guide the development of the
draft estimates for Planning and Environmental Committee review. The Group of Sponsors was composed of the
following members: Councillor Hume,
Councillor Feltmate, Councillor Qadri and Councillor Holmes.
The draft estimates as presented, reflect the decisions made by the
Group of Sponsors around the policy on how Solid Waste services are
funded.
The Standing Committee will review the draft estimates for the departments they oversee.
Following the review of draft estimates by each Standing Committee, the Audit, Budget and Finance Committee will review these Standing Committee recommendations and prepare a recommended draft budget for City Council for consideration. Key dates are in the following budget calendar.
|
November 17, 2009 |
All Committee budget estimates rise to Audit, Budget
and Finance Committee |
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December 9, 2009 |
Consolidated 2010 draft budget tabled at Council |
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January 25 – 29 |
Committee of the Whole and Council consideration and approval of the 2010 Budget |
Operating
Budget Estimates
The Operating Budget estimates have been
prepared based on a review of the 2009 results to date; new needs and growth
pressures have been identified. The
following section – “Budget Documentation” explains the types of budget changes
for 2010.
As per Council direction, there was no pre-determined tax increase target/guideline used in developing these estimates.
Capital Budget Estimates
The 2010 Capital program was prepared using two key assumptions:
The program supports the “incremental” requirements of the Infrastructure Stimulus Funding program of 2009. Therefore, the 2010 capital program reflects the works that Council had anticipated would be undertaken, based on the forecast 2010 capital program that was presented during the approval of the 2009 budgets.
The 2010 Capital program includes an additional $20 million allocated to various City departmental programs, in order to reduce the funding gap for the renewal of City assets.
Budget Documentation
Budget materials presented
are similar to those used during the 2009 budget process.
Budgetary
information is provided for each department.
A briefing note describes program
objectives, performance measures and organizational information. Schedules of financial information show the
revenues, expenditures and net requirements on a branch-by-branch basis. Changes in resource requirements –
expenditure, revenues and staffing - for 2010 are outlined and are based on the
best available information at this time and on 2009 experience.
Budget adjustments (changes)
from 2009 budgets are categorized using the following breakdowns:
Base adjustments associated with 2009
actual results;
Maintain
Services additional requirements to deliver current programs at
approved service standards;
Legislative increases
required to deliver cost shared provincial programs along with impacts of new
provincial or federal legislation;
Growth additional
resources required to maintain new infrastructure, annualize 2009 program
expansions and meet programming demands from population growth;
New Services / Needs increases required to implement
new programs stemming from Council reports, Auditor General recommendations,
organizational transformation initiatives or pending staff reports. New needs are identified as per Council
direction and a rationale is provided;
Efficiencies reflects the Management efficiency targets;
User fees increased
revenues from fee increases per Council direction.
Additional schedules
provided include:
Explanatory notes – provided on the projected 2009 results and on the rationale behind the proposed changes to the budgetary requirements
User fees
– proposed changes to the fees for City
programs and services
Budget Options
– adjustments to programs or
increases in fees to support the achievement of Council’s priorities; including
service reductions or eliminations for committee consideration where appropriate
Capital Projects – the proposed capital projects with project details.
The public consultation on the Draft Operating and Capital estimates
will be conducted at the standing committee meetings, through Councillor-ward
meetings and the public delegations sessions to be held from January 25 to 27
by Committee of the Whole.
There are no
legal/risk management impediments to implementing the recommendations in this
report.
Financial implications are identified within
the report.
Document 1 -
Transmittal
letter to Planning and Environment Committee and City Council, from the Budget
Sponsors - distributed separately and held on
file with the City Clerk.
Document 2 - 2010 Draft Operating and Capital Estimates - distributed separately and held on file with the City Clerk.
Estimates and any Committee amendments will be forwarded to the Audit, Budget and Finance Committee for inclusion in the 2010 Draft Budget.