Report to/Rapport au:

 

Transit Committee

Comité du transport en commun

 

and Council/et au Conseil

 

11 June 2007/le 11 juin 2007

 

Submitted by/Soumis par: Nancy Schepers/Deputy City Manager/Directrice municipale adjointe

Planning, Transit and the Environment/Urbanisme, Transport en commun et Environnement

 

Contact/Personne-ressource: A. Mercier, Director/Directeur, Transit Services/Services du transport en commun

613-842-3636 ext. 2271, alain.mercier@ottawa.ca

 

City-wide

Ref N°: ACS2007-PTE-TRA-0009

 

 

SUBJECT:

TRANSIT FLEET ACQUISITION STRATEGY

 

 

OBJET :

STRATÉGIE D’ACQUISITION DE VÉHICULES DE TRANSPORT EN COMMUN

 

 

REPORT RECOMMENDATIONS

 

That the Transit Committee recommend Council approve the bus acquisition strategy for the next five years as described in this report and, specifically:

 

1.                  The commencement of the procurement process for 40-foot buses in advance of actual approved budgets, as an exception to the requirements of the Purchasing By‑law, with the stipulation that the RFP document contain a clause stating that any award as a result of this procurement process will be subject to the approval of budgetary funding by City Council;

 

2.                  The advancement of $1.5 million authority from 2008 for the purchase of two 40‑foot pilot buses; and,

 

3.                  The purchase of three prototype double-decker buses for delivery in 2008 and a reduction in the number of articulated buses to be delivered in 2008 from 57 to 54.

 

 

RECOMMANDATIONS DU RAPPORT

 

Que le Comité du transport en commun recommande au Conseil d’approuver la stratégie d’acquisition d’autobus pour les cinq prochaines années selon les détails du présent rapport et, en particulier, ce qui suit :

 

1.                  Le lancement du processus d’acquisition d’autobus de 40 pieds avant l’approbation des budgets actuels, une exception aux exigences du Règlement municipal sur les achats, en précisant que la DDP doit contenir une disposition soulignant que toute attribution découlant de ce processus d’acquisition exigera l’approbation du financement au budget par le Conseil municipal;

 

2.                  L’autorisation d’avancer 1,5 million de dollars en 2008 pour l’achat de deux autobus pilotes de 40 pieds; et

 

3.                  L’achat de trois autobus prototypes à deux étages pour livraison en 2008 et le nombre d’autobus articulés à livrer en 2008 est ramené de 57 à 54.

 

 

EXECUTIVE SUMMARY

 

Assumptions and Analysis

 

With increasingly long-distance commuter travel by bus, the interest in double-decker buses as part of Ottawa’s transit service has been growing.  Alexander Dennis has produced a double-decker bus (Enviro 500) designed for the North American market, which is in service in Victoria, BC, and on order by GO Transit for use in Toronto.

 

The main benefit of double-decker buses lies in their seating capacity: with 84 seats, compared to 54 in an articulated bus, it would be possible to provide seats for a larger proportion of long-distance commuters.  This would be a significant advantage in attracting people to transit.  Added to that, the shorter length – 40-foot compared to 60-foot for an articulated bus – means that their footprint on the roadway is less, so they take up less space at bus stops: a feature that would be highly desirable in Ottawa’s central area.

 

In the summer of 2006, a double-decker bus was run in service in Ottawa to get an indication of customers’ reaction to this type of bus and also to gain operator feedback from their experience driving the bus.  The results of this demonstration were very encouraging and in August 2006, Council approved funding for a double-decker bus trial for the winter of 2006/2007 to include cold weather testing and an assessment of possible maintenance and storage facilities.

 

The results of the double-decker winter trial were satisfactory and staff is recommending that three pilot buses be purchased to run in service for the winter of 2008/9 and, assuming a successful experience with these buses, that bus growth and replacement requirements for 2011 and 2012 be met with double-decker buses.  The three pilot buses would be purchased instead of three articulated buses that are included in the 2008 capital budget.

 

The transit service plan has been revised to take account of the results of the double-decker assessment and the need to maintain smooth operations in the central area.  The recommended fleet acquisition strategy supports the current plans for transit service growth over the next several years and takes account of the timelines for procurement of double-decker buses.  It is also consistent with the objective of minimizing the environmental impact of transit operations.

 

The recommended plan includes the purchase of 40-foot buses for delivery in 2009 and 2010 and, to minimize the environmental impact, these would be diesel-electric hybrid buses as the majority of them would be used on low-speed routes.  To meet the requirement to take delivery of these 40-foot buses in 2009, the procurement process must start straight away and would require a pre-commitment of authority from the 2008 budget to cover the cost of two pilot buses.

 

Financial Implications

 

The advancement of $1.5 million authority from 2008, as forecasted in the 2007 capital budget, for the purchase of two 40-foot diesel electric hybrid (DEH) pilot buses will require a similar reduction in the departmental spending envelope available for the 2008 capital budget.

 

The financial impact of the purchase in 2008 of three prototype double-decker buses and the reduction of the number of articulated buses to be delivered in 2008 will be determined by the unit price differential between these two types of buses.  Based upon available pricing information, it is expected that the purchase of the three prototype double-decker buses will not increase the forecast of capital spending authority required for 2008 deliveries.

 

Public Consultation/Input

 

Customer feedback was sought during the summer and winter double-decker operational trials and overall the views were highly favourable.

     

 

RÉSUMÉ

 

Hypothèses et analyse

 

Étant donné les déplacements quotidiens en autobus de plus en plus longs pour aller au travail, l’ajout d’autobus à deux étages dans le transport en commun suscite de plus en plus d’intérêt à Ottawa. Alexander Dennis a conçu un autobus à deux étages (Enviro 500) pour le marché nord-américain, il y en a un en service à Victora en C.‑B. et GO Transit en a commandé un pour Toronto.

 

Le nombre de sièges est le principal avantage de l’autobus à deux étages : 84 au lieu de 54 dans un autobus articulé. Il y aurait donc davantage de sièges pour les navetteurs longue distance. Ce serait un avantage important pour inciter les gens à emprunter le transport en commun. Étant aussi plus court que l’autobus articulé, soit 40 au lieu de 60 pieds, l’autobus à deux étages est moins encombrant dans la circulation et il prend moins de place aux arrêts, caractéristique fortement souhaitable au centre-ville d’Ottawa.

 

Un autobus à deux étages a été mis en service à Ottawa pendant l’été 2006 pour obtenir la réaction des passagers à ce genre d’autobus et la rétroaction du conducteur. Les résultats de cette démonstration sont très encourageants et, en août 2006, le Conseil a approuvé le financement d’un autobus à deux étages pour mise à l’essai par temps froid pendant l’hiver 2006‑2007 et pour évaluer les installations éventuelles de rangement et d’entretien.

 

Les résultats de l’essai en hiver de l’autobus à deux étages sont satisfaisants et le personnel recommande d’acheter trois autobus pilotes pour mise en service pendant l’hiver 2008‑2009 et, si l’expérience réussit, de choisir des autobus à deux étages en 2011 et 2012 pour répondre aux besoins d’ajout et de remplacement. Les trois autobus pilotes seraient achetés au lieu de trois autobus articulés compris dans le budget d’immobilisations 2008.

 

Le plan des services de transport en commun a été révisé pour tenir compte des résultats de l’évaluation de l’autobus à deux étages et du besoin de maintenir le fonctionnement sans heurt au centre-ville. La stratégie d’acquisition recommandée pour le parc d’autobus soutien les plans actuels pour la croissance des services de transport en commun pendant les prochaines années et elle tient compte de l’échéancier d’acquisition d’autobus à deux étages. Elle correspond aussi à l’objectif visant à minimiser les répercussions environnementales des activités du transport en commun.

 

Le plan recommandé comprend l’achat d’autobus de 40 pieds pour livraison en 2009 et 2010 et, afin de minimiser les répercussions environnementales, ces autobus seraient des hybrides fonctionnant au diesel et à l’électricité parce qu’ils seraient surtout affectés à des itinéraires à vitesse réduite. Si nous voulons obtenir ces autobus de 40 pieds en 2009, il faut lancer immédiatement le processus d’acquisition et obtenir l’autorisation d’engager d’avance une somme au budget 2008 pour couvrir le coût de deux autobus pilotes.

 

Répercussions financières

 

L’autorisation d’avancer 1,5 million de dollars en 2008, comme prévu dans le budget d’immobilisations de 2007,  pour l’achat de deux autobus pilotes hybrides fonctionnant au diesel et à l’électricité (HDE) exigera une diminution équivalente à l’enveloppe des dépenses des services disponible pour le budget d’immobilisations 2008.

 

Les répercussions financières de l’achat en 2008 de trois autobus prototypes à deux étages et la diminution du nombre d’autobus articulés à livrer en 2008 seront déterminées par l’écart de prix à l’unité entre ces deux types d’autobus. Selon l’information disponible sur les prix, on a prévu que l’achat des trois autobus prototypes à deux étages ne haussera pas la prévision du pouvoir de dépense en immobilisations nécessaire pour les livraisons en 2008.

 

Consultation publique / commentaires

 

On a demandé la rétroaction des passagers pendant les essais fonctionnels de l’autobus à deux étages en été et en hiver et les opinions dans l’ensemble sont très favorables.

 

 

BACKGROUND

 

In the summer of 2006, a double-decker bus was run in service in Ottawa to get an indication of customers’ reaction to this type of bus and also to gain operator feedback from their experience driving the bus.  The results of this demonstration were very encouraging.

 

In August 2006, Council approved funding for a double-decker bus trial for the winter of 2006/2007 on the grounds that, if suitable for operation in Ottawa, double-decker buses could provide high-quality service for suburban commuters with lower cost and lower environmental impact per seat kilometre.  At the same time, Council approved a bus acquisition strategy built around the implementation of a North-South Light Rail Transit system, which was expected to be in place by 2010.

 

The North-South LRT project was cancelled in December 2006 and, in January 2007 a report was presented to Transit Committee as background to the 2007 Budget deliberations that described how the transit service plan had been adjusted to take account of the LRT cancellation.  This report provided detailed information on transit services to be provided in 2007 and also revised the transit fleet acquisition plan to 2011.

 

The acquisition of 57 articulated buses was approved in the 2007 capital budget for delivery in 2008 to accommodate annual fleet replacement and growth requirements.

 

The results of the double-decker bus winter trial are now available and there is now more certainty about the service plan for the next few years.  This report presents the results of the double-decker bus trial and outlines a revised transit bus fleet acquisition strategy.

 

 

DISCUSSION

 

Introduction

 

With increasingly long-distance commuter travel by bus, the interest in double-decker buses as part of Ottawa’s transit service has been growing.  Alexander Dennis has produced a double-decker bus (Enviro 500) designed for the North American market, which is in service in Victoria, BC, and on order by GO Transit for use in Toronto.

 

The main benefit of double-decker buses lies in their seating capacity: with 84 seats, compared to 54 in an articulated bus, it would be possible to provide seats for a larger proportion of long-distance commuters.  This would be a significant advantage in attracting people to transit.  Added to that, the shorter length – 40-foot compared to 60-foot for an articulated bus – means that their footprint on the roadway is less, so they take up less space at bus stops: a feature that would be highly desirable in Ottawa’s central area.

 

This winter, work has been done to determine whether or not the double-decker could feasibly be employed on the OC Transpo system.  In addition to being placed in revenue service for two weeks, the bus underwent a climate chamber test at –31 Celsius and a series of on-road performance tests on a track.

 

The winter cold weather trial and work done to develop a plan for the maintenance and storage of double-decker buses has made it possible to develop a realistic scenario that would enable the City to take delivery of a significant order of double-decker buses in 2011, while mitigating risks associated with a very different bus type.

 

This report summarizes the results of the double-decker winter trial and proposes a revised transit fleet acquisition strategy that takes account of current circumstances.

 

Double-Decker Bus Trial

 

Cold Weather and Road Performance Testing

 

The National Research Council (NRC) of Canada was contracted to conduct two test programs on the Enviro 500 double-decker bus received for trial from Alexander-Dennis.  The demo bus was designed to operate in Las Vegas and was not equipped to operate in a Canadian winter environment.  The test programs therefore served to identify areas of concern, and design and equipment requirements for Ottawa operation.

 

The NRC conducted two test programs.  NRC placed the double-decker bus in its climatic chamber to assess the vehicle’s ability to heat the passenger area and bus operator compartment as well as defrost windows and meet other technical requirements.

 

In its Las Vegas configuration, the bus did achieve the required interior temperatures but not within a reasonable period of time.  However, with additional optional heaters it is likely the bus could meet Ottawa requirements.  To confirm the ability for the bus to function in the Ottawa environment and reduce risk to at least at moderate level, it would be important to operate a bus built to Ottawa’s design specifications throughout at least one complete seasonal cycle.  Operational experience through several seasonal cycles would be required to further reduce risk to a low level, however, as discussed later, this delay would not meet the deployment requirements.

 

NRC’s second test program was focused on road performance evaluation, using industry-accepted tests, on the snow covered test tracks at the PMG Technologies site in Blainville, Quebec.  The objective was to evaluate the double-decker bus handling capabilities on snow and ice covered surfaces.

 

The NRC concluded that the bus performed normally throughout the test program.  The use of an optional Traction Assist System enhanced bus performance substantially.  Based on the double lane change test, NRC stated there is no chance of rollover during such a manoeuvre on snow-covered surfaces below 46 kilometres per hour.  The bus also climbed a 25-degree slope partially covered with snow and ice.

 

The Enviro 500 performed quite well within the selected tests.  However, there remains concern that the overall performance has not been demonstrated throughout the full range of Ottawa operating conditions. 

 

In-Service Testing

 

The double-decker bus was placed in revenue service on route 96 for a two-week period from February 5 to February 16.  As was the case during the summer test, the bus was well received by customers.  Document 1 shows results from a survey of 73 customers.  There were favourable rankings assigned to all characteristics and features of the bus, with particular high marks going to the view, seating capacity, comfort of seats, interior layout, sense of safety, ease getting on and off, and the spaciousness of the bus.  Seven percent of those surveyed commented that there was not enough headroom on the second level and they didn’t like the facing seats.  Overall, ninety-two percent of those surveyed said the double-decker bus was suitable for Ottawa.

 

A small focus group was held with three bus operators who drove the double-decker bus in revenue service.  In general, the operators felt that with proper training and with certain changes made to the bus as part of the procurement process, the bus would be suitable for operations. 

 

Maintenance Facility Requirements

 

The consulting firm KPMG was contracted to conduct a facility options study from which double-decker buses could operate and be maintained starting as early as 2009.  Several options were considered including existing facilities (Merivale or St. Laurent), the planned new garage on Industrial Road, the Swansea municipal garage, using a privately owned facility, and a P3 arrangement of design-build-maintain.  It was concluded that, at this time, the expansion and reconfiguration of Merivale Garage is a practical proposition and appears to be the best option.

 

Merivale Garage could be modified slightly and outdoor parking expanded to accept a double-decker bus fleet of up to 110 buses at an estimated capital cost of $13 million with about $65,000 annual rental fee for parking space on Hydro One land.  This option would increase capacity of existing facilities such that the next new transit garage currently scheduled to open in 2014 could be delayed by up to four years.

 

Options to design the new garage on Industrial Road to accommodate double-decker buses were also assessed.  However, it was concluded that the new garage should go ahead as planned to service existing and planned articulated buses since it must be operational by 2009 to meet current and planned service requirements.  Building plans have now advanced beyond the stage at which design changes could be made without delaying the opening beyond 2009. 

 

Physical Feasibility Review for Double-Decker Buses

 

A part of the assessment of the feasibility of double-decker buses for Ottawa was an investigation of the physical feasibility of double-decker buses on Ottawa streets and on the Transitway by the consulting firms Morrison Hershfield and Jacques Whitford.  This work was underway at the time of writing this report and preliminary findings have been received from the consultants.

 

The consultants examined the vertical clearance at all points on the Transitway and on major City streets that are used for bus routes that might be equipped with double-decker buses.  Three points on the Transitway were found where the consultants recommend increasing the vertical clearance, two by lowering the Transitway roadway surface slightly under an overpass and one by reconfiguring light fixtures and fire sprinklers within a Transitway station.  Two points on City streets were found where the consultants recommend increasing vertical clearance by lowering the roadway surface slightly.  The consultants estimate the costs of these changes at approximately $800,000.  Staff will investigate the locations further and will include the appropriate funding in the work plan for 2008.

 

The weight distribution of double-decker buses on its axles is different from the 40-foot standard buses and 60-foot articulated buses that the City now uses and also from the 40- and 45-foot highway coaches that also operate on City streets.  The main issue of concern is the front axle, because it carries more weight than it would on a standard bus.  The investigation identified issues of weight and weight distribution that could have effects on the pavement structure of City streets and that may conflict with normal standards.  The investigation found that the increased weight carried by the tires on the front axle and on the tax axle behind the driving axle would cause more wear on pavement than do any of the current bus types.  This increased wear could be compensated-for in any new roadways but would reduce the life expectancy of existing roadways.  The effect depends on the frequency of transit service on a street or a section of Transitway and on the proportion of the bus trips that are operated with double-decker buses.  Staff are continuing to discuss the findings with the consultants.

 

Timelines to Acquire Double-Decker Buses

 

The purchase of double-decker buses would need to be a sole source contract with Alexander-Dennis from the United Kingdom (UK) because no other manufacturer produces a double-decker bus for the Canadian market.  The manufacturer has advised that it would be able to produce out of their UK plants the required quantity for 2009 deliveries, but that there would be risks in doing so.  These risks include limited design changes from the manufacturer’s proposed design, no pilot bus delivery and trial, and no pre-production design changes after delivery of two lead production buses.  Also, staff have concluded that it is important to know more about the expected availability rate of these buses in regular service in Ottawa.

 

As previously stated, the Enviro 500 double-decker bus performed relatively well within the selected tests.  However, there has been no complete evaluation and test program for operation in the Ottawa environment.  With any bus purchase, it is important to minimize the risk of design maturity through operating experience with pilot buses.  As this is a European bus without operational experience in a northern climate, there would be considerable risk in committing to large-scale procurement without further risk mitigation.  It is also important to ensure that there is sufficient technical support for the buses in Canada and that the availability of spare parts is not an issue.

 

To manage these risks, it would be ideal to operate a small number of these buses throughout several seasonal cycles to ensure all operational and climatic conditions were experienced.  This, however, would delay introduction of the bus until 2012 or later and be incompatible with City transit requirements.  For this reason, a somewhat shorter cycle, operating three pilot buses for one complete year, is proposed that will allow for operational experience through all seasons while permitting deployment in 2011 to meet City needs with moderate risk.

 

Review of Transit Service Plan

 

The recommended fleet acquisition strategy supports the current plans for transit service over the next several years and takes account of the timelines for procurement of double-decker buses.  It is also consistent with the objective of minimizing the environmental impact of transit operations.

 

The 2007 Transit Service Plan, presented to Transit Committee on January 31, 2007, set out the expected service changes that would be needed to support increasing ridership and changing travel patterns through 2007 and early 2008.  Funding for these service improvements was approved by Council as part of the 2007 budget.  The Downtown Operating Strategies 2007-2010 report, presented to Transit Committee on May 16, 2007, described the ways that staff are managing transit operations in and through downtown over the next few years to continue to accommodate increasing ridership but without increasing the number of bus trips on downtown streets above the number that can be operated feasibly and reliably.

 

Key to both accommodating the continuing growth in ridership and managing a fluid operation through downtown is the acquisition of high-capacity buses.  As it is not possible to acquire double-decker buses until 2011, the fleet plan was reviewed to determine the number of high capacity buses necessary to ensure smooth operations through the downtown core between now and 2011.

 

The approved 2007 budget calls for 57 high-capacity articulated buses for delivery in 2008.  This number of high-capacity buses will be enough to accommodate the expected ridership growth on downtown services without increasing the number of bus trips operating through the most congested areas until 2010-2011.

 

It is therefore proposed that for bus deliveries in 2009 and 2010, 40-foot buses be used for growth and replacement purposes, leaving scope to expand the high-capacity fleet when double-decker buses become available.  The possibility of purchasing some smaller buses for use for feeder service in low-density areas will be pursued.  Based on the preliminary service plan, ten of these 40-foot buses may be replaced by smaller buses.

 

The use of double-decker buses would allow for ridership growth to continue to be accommodated beyond 2010 without increasing the number of bus trips, because double-decker buses can carry more passengers than articulated buses do.  Double-decker buses are particularly well-suited to suburban express services because they provide many more seats than other bus types.  With fuel consumption at marginally less than that of the D60 articulated buses, this would translate into reduced costs and improved environmental impact on a per seat kilometre basis.

 

One of the important elements for the success of double-decker buses in Ottawa’s operating environment is their ability to support rapid passenger boarding at downtown stops in the afternoon peak period.  Preliminary indications are positive, based on experience with articulated buses at these stops and the experience gained in the double-decker operational tests.  The bus stops at which rapid boarding times are most critical are in the afternoon peak period on Albert and Slater Streets.  At these stops, the passenger flow will be mainly in one direction (boarding) and the proof of payment system will operate, encouraging customers with passes to board at the rear door.  However, the pilot buses will be used in operation to confirm this assumption.

 

The Table below shows the recommended fleet acquisition strategy.

 

 

Recommended Fleet Acquisition Plan

 

 

GROWTH

REPLACEMENT (1)

RECOMMENDED ACQUISITION

 

Standard-Equivalent

Buses Required

Standard-Equivalent

Buses Required

Bus Type and Quantity

2007

49

38

87 40-foot buses (2)

2008

39

46

57 articulated buses (3)

2009

40

57

97 40-foot buses

2010

42

63

105 40-foot buses (4)

2011

43

18

40 high-capacity buses (5)

2012

44

11

37 high-capacity buses (5)

Total

2007-2012

257

233

423 buses (6)

 

(1)     Bus replacements are based on the manufacturer’s life expectancy of 12 years followed by a structural refurbishment to extend life to 18 years – average bus life. Variations and exceptions occur with actual condition assessments of the units and best value for money re-invested in the units.

(2)     Ordered: delivery underway.

(3)     It is recommended that this bus order, approved in the 2008 budget, be adjusted to 54 articulated buses and three pilot double-deckers.

(4)     Detailed planning studies may determine that some of these may be smaller buses.  Preliminary assessment suggests the number may be approximately 10.

(5)     To be determined whether double-decker or articulated buses based on assessment of pilot double-deckers.

(6)     Equivalent capacity to 490 standard buses.

 

Fleet Acquisition Implications

 

If the recommended transit fleet acquisition strategy is approved, the following actions will be necessary:

 

40-Foot Buses

 

The report on today’s agenda covering the independent evaluation of the CNG bus option recommends that staff be directed to purchase DEH buses, where there is a business case to support it.  In order to take delivery of diesel or DEH buses in 2009, the procurement process must start immediately with the issuance of a Request for Proposal.  The waiving of the purchasing by-law would be necessary because the funding for bus deliveries for 2009 is not yet approved and will be part of the 2008 capital budget.  The invitation to bidders for both options of DEH and clean diesel buses will permit the business case for DEH to be confirmed before the final purchase.  It is anticipated that there will be no difficulty in placing most of the DEH buses arriving in 2009 and 2010 on low-speed routes, and therefore a positive business case is expected.

 

As part of the procurement, two pilot buses would need to be ordered in 2007 for delivery in 2008, which means that $1.5 million would need to be advanced from the 2008 capital budget, and this is recommended in this report.

 

High Capacity Buses

 

The 2007 capital budget includes funding for 57 articulated buses for delivery in 2008.  It is recommended that three of these buses be replaced to allow the purchase of three pilot double-decker buses.  This would start the process to acquire 40 double-decker buses for delivery in 2011 and 37 for delivery in 2012, and perhaps more in the future, in a way that minimizes risk to the City.  The purchase of double-decker buses beyond the three pilot buses would, of course, be subject to future budget approvals.

 

Should the three-bus trial prove the double-decker bus model inadequate for Ottawa transit services, these units would be disposed of in a cost-effective manner.

 

Smaller Buses

 

Based on the preliminary service plan, it is estimated that ten of the buses slated for delivery in 2010 could be smaller buses, rather than 40-foot buses.  Staff will develop a more detailed service plan to confirm the number and also review the options available for the acquisition of smaller buses in the next few months.

 

 

CONSULTATION/PUBLIC NOTIFICATION

 

Customer feedback was sought during the summer and winter double-decker operational trials and overall the views were highly favourable.

 

 

TRANSPORTATION MASTER PLAN

 

The recommended fleet acquisition strategy would support three percent transit ridership growth and ensure smooth operations through the central area.

 

 

FINANCIAL IMPLICATIONS

 

The financial implications of the three recommendations contained in this report are as follows:

 

1.         The Purchasing By-law, under section 6 shown below, requires that funds be approved by Council in advance of contract award, and Purchasing, as standard practice, ensures that this provision is met in advance of issuing a competitive bid solicitation.

 

REQUIREMENT FOR APPROVED FUNDS

 

6.   (1)      The exercise of authority to award a contract is subject to the identification and availability of sufficient funds in appropriate accounts within Council approved estimates.

 

The intent of Recommendation 1 is to allow the procurement process to proceed in advance of Council approved estimates, however, with the clear stipulation in the Request for Proposal that any award as a result of that process is subject to Council approval of the necessary budgetary funding.  This approach has been endorsed by Supply Management as a means of moving forward.

 

2.                  The advancement of $1.5 million authority from 2008, as forecasted in the 2007 capital budget, for the purchase of two 40-foot DEH pilot buses will require a similar reduction in the departmental spending envelope available for the 2008 capital budget.  The commitment of funds for the placement of this bus order will be funded by the Transit Reserve.

 

3.                  The financial impact of the purchase in 2008 of three prototype double-decker buses and the reduction of the number of articulated buses to be delivered in 2008 will be determined by the unit price differential between these two types of buses.  Based upon available pricing information, it is expected that the purchase of the three prototype double-decker buses will not increase the forecast of capital spending authority required for 2008 deliveries.

 

 

SUPPORTING DOCUMENTATION 

 

Document 1                        Ranking of Double Decker Characteristics 

 

 

DISPOSITION

 

Following the approval of the transit fleet acquisition strategy by Council, staff will start the acquisition process for 40-foot buses for delivery in 2009 and 2010 and negotiate the purchase of three double-decker buses, to be built to specifications suitable for Ottawa’s climate, for delivery in late 2008.

 


Ranking of Double Decker Characteristics                        DOCUMENT 1

 

 

 

 

Rating (% of All Responses)

Feature

1 (Poor)

2

3

4

5 (Good)

No

Response

Total

%

Comfort:  Seats

0.0

0.0

9.6

42.5

41.1

6.8

100

Comfort:  Leg room

1.4

9.6

19.2

32.9

28.8

8.2

100

Comfort when standing

2.7

4.1

19.2

30.1

23.3

20.5

100

Comfort of ride

0.0

0.0

9.6

38.4

30.1

21.9

100

Interior layout

0.0

0.0

12.3

35.6

38.4

13.7

100

Second level

0.0

1.4

2.7

17.8

38.4

39.7

100

Stairs to second level

0.0

2.7

2.7

34.2

24.7

35.6

100

Sense of safety

0.0

0.0

16.4

39.7

37.0

6.8

100

Number of seats

0.0

1.4

12.3

37.0

39.7

9.6

100

Ease of passenger circulation

0.0

2.7

13.7

41.1

26.0

16.4

100

Hand rails and grab rails

0.0

5.5

13.7

35.6

32.9

12.3

100

View of outside

0.0

0.0

5.5

23.3

67.1

4.1

100

Ease getting on the bus

0.0

0.0

2.7

28.8

61.6

6.8

100

Ease getting off the bus

0.0

1.4

6.8

31.5

41.1

19.2

100

Accessibility features

0.0

0.0

9.6

31.5

35.6

23.3

100